Accounts Payable Clerk

Accounts Payable Clerk

Reports to Business Manager/Director of Finance 212 day calendar

Qualifications:

• High school diploma or GED
• Knowledge of basic accounting procedures
• Ability to use personal computer and software to develop spreadsheets, databases and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to communicate effectively

Experience:

Prior accounting-related experience at clerical level

Major Responsibilities and Duties: Accounting

1. Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
2. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
3. Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
4. Balance bank statements monthly.
5. Keep Business Manager/Director of Finance advised of cash balances in bank accounts.
6. Count, receipt, and deposit funds.
7. Manage Campus and Student Activity Funds
8. Prepare and distribute paid invoices at designated times.

Data Entry

1. Input data into accounting system.

Records and Reports

1. Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Maintain vendor files and set up new accounts and make changes as they occur.

Other

1. Receive incoming calls, answer questions, and direct calls to the proper party.
2. Follow district safety protocols and emergency procedures.
3. Implement and evaluate policy and procedures in the Activity Account Handbook

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Anahuac Independent School District