Accounting Clerk

Job Description

Job Description

We are looking for an Accounting Clerk to join a manufacturing company in Norfolk, Virginia. This role supports accurate financial operations with a primary focus on accounts payable, while also contributing to reconciliations, tax reporting, and budget tracking. As the position develops, responsibilities will expand into payroll administration through a third-party online platform and provide backup support for accounts receivable. The ideal candidate brings solid accounting knowledge, strong attention to detail, and the ability to manage multiple priorities while protecting the integrity of financial records.

Responsibilities:

• Manage the full accounts payable cycle by reviewing vendor invoices, matching supporting documents, and confirming transactions are complete and accurate before entry.

• Assign correct expense coding using a strong understanding of debits and credits, and maintain reliable records that align with company accounting standards.

• Schedule and process vendor payments through approved methods, while keeping payment activity organized and on time.

• Maintain vendor account information, address payment questions, and investigate discrepancies to reach timely resolution.

• Reconcile payable balances and vendor statements, and support monthly and annual close activities through accruals, account analysis, and required reporting such as 1099 preparation.

• Prepare monthly Sales and Use Tax filings, monitor departmental budget schedules, and review employee expense submissions for policy compliance before reimbursement.

• Assist with payroll processing on a weekly or bi-weekly basis through an online third-party system, including timesheet review, employee data updates, and payroll reconciliations.

• Provide backup accounts receivable support by issuing customer invoices, applying incoming payments, monitoring aging, and coordinating with internal teams to resolve billing issues.

• Contribute to audit readiness, uphold internal controls, and recommend practical improvements that increase accuracy and efficiency across accounting workflows.

• At least 3 years of accounting experience with hands-on responsibility in accounts payable and reconciliations.
• Working knowledge of core accounting principles, including accurate application of debits and credits.
• Experience with QuickBooks or similar accounting software, along with solid Microsoft Excel skills.
• Ability to process invoices, maintain vendor files, reconcile statements, and manage payment-related records with a high level of accuracy.
• Familiarity with payroll support activities, including bi-monthly or similar payroll cycles and online payroll platforms such as ADP.
• Understanding of accounts receivable functions, including invoice handling, payment application, and account follow-up.
• Strong organizational, communication, and problem-solving skills, with the ability to manage deadlines and shifting priorities.
• High level of discretion and professionalism when handling financial and employee information.