Accounts Payable Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Clerk to support financial operations in Norfolk, Virginia. This position focuses on managing invoice workflows, coordinating timely payments, reviewing employee expenses, and keeping accounting records accurate and well organized. The ideal candidate brings hands-on accounts payable experience, strong follow-through, and the ability to work carefully with sensitive financial information.

Responsibilities:
• Enter, classify, and validate vendor invoices in the accounting system so payments are processed correctly and on schedule.
• Prepare and support weekly payment activities, including check runs and other approved disbursement methods.
• Confirm invoice details by matching documentation such as purchase orders, approvals, vendor records, and tax identification information.
• Investigate billing discrepancies, payment concerns, and vendor inquiries, then coordinate resolution in a timely manner.
• Apply payments and credits accurately to outstanding balances to keep vendor accounts and internal records aligned.
• Monitor opportunities for early payment savings and help ensure eligible vendor discounts are captured when available.
• Review employee expense submissions for completeness, policy compliance, supporting documentation, and proper authorization.
• Reconcile expense activity, monthly statements, and selected account transactions to maintain reliable ledger support.
• Organize accounts payable files and related financial documentation while preserving accuracy, accessibility, and confidentiality.• At least 2 years of experience in accounts payable, including invoice processing, coding, and payment support.
• High school diploma or equivalent required; additional education in accounting, finance, business, or a related field is preferred.
• Working knowledge of accounts payable procedures, including check runs, invoice coding, and account reconciliation.
• Strong attention to detail with the ability to maintain accurate financial records and identify inconsistencies.
• Proficiency with Microsoft 365 applications, especially Excel and Outlook.
• Ability to follow established procedures, manage multiple deadlines, and handle confidential information responsibly.
• Comfortable learning and using accounting or financial software systems in an office environment.
• Strong communication and organizational skills to work effectively with vendors and internal teams.