Accounting Technician

Job Duties

Receives, reviews, and classifies a variety of complex accounting documents/transactions, such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs. Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions. Conducts detailed examination of transactions, researches for required information, and classifies accounting data for assigned accounts. Verifies source documents for accuracy, determines necessary accounting transactions, and codes transactions. Prepares and ensures sufficient funds have been obligated and totals are correct. Verifies mathematical accuracy of transactions by comparison to the ledger. Corrects invalid or incorrect entries. Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures. Reviews files to ensure actions meet suspense dates. Serves as a liaison between installation activities/employees and higher headquarters. Verifies accuracy and completeness of accounting data within established time frames. Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices.

Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts. Reviews and maintains complex accounting transactions (e.g., reconciling accounts in the SAP accounting system involving extensive subdivision of accounts, frequent and varied adjustments to accounts, or extensive balancing and reconciling of detailed summary accounts). Posts general ledger accounts from original documents received. Certifies fund availability to cover all commitments and obligations, and certifies vouchers for payments in accordance with the Prompt Payment Act. Verifies purchase orders and invoices with checks for agreement and accuracy prior to paying vendors. Prepares checks and collection vouchers. Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions. Researches and determines cause of discrepancies, and initiates necessary adjustments. Prepares financial documents. Abstracts data from reports/statements to reflect financial condition and operating results and presents data in the form of prescribed statements/reports. Determines account discrepancies and initiates adjustments. Performs adjustments to ensure balances are in agreement within the reconciliation period. Prepares financial documents with accuracy and timeliness.

Analyzes and examines accounting data and accounts to resolve nonstandard transactions, complaints, or discrepancies. Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data. Maintains and reconciles budget and accounting records while implementing standard accrual accounting principles. Records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, inventory, and operating accounts. Reconciles asset and liability accounts subsidiary ledgers with general ledger. Prepares necessary adjustments. Monitors fund balances and maintains records ensuring funds are managed within allowable constraints. Researches problems or errors that require reconciling and reconstructing incomplete information.

Posts balance to the general ledger and balances all journals and subsidiary ledgers and closes accounts. Prepares reports and performs other miscellaneous technical tasks in support of accounting functions. Enters data and prepares monthly budget to actual performance reports.

Performs other duties as assigned