Human Resources Assistant

Human Resource Assistant

The function of the human resource assistant is to provide clerical support for the HR department. He/she assists with the processing of new hires and termed employees. He/she is responsible for typing, data entry, copies, filing and other support functions.

Works under the supervision of the HR Manager.

Essential Duties & Responsibilities

• Consistently arrives at work on time and adheres to regular work schedule.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Ensure all scanning is up to date.
• Verifies licensure and certifications to ensure they are up to date.
• Meets with new hires to complete onboarding.
• Create employee badges and gains an intricate knowledge of the badge system.
• Assigns and tracks progress of courses and policy signatures in the Performance Learning system
• Follow-up on trainings, licensures and policy sign offs.
• Types memos and other correspondence as assigned.
• Updates employee data in ADP.
• Employment verifications.
• Scans files and other documentation.
• Maintains strictest confidentiality.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
• Assists with planning and execution of special events such as, employee recognition/engagement events, holiday parties, fund raisers for charity events, and TTC blood drives.

Other Essential Duties May Include But Are Not Limited To

• Assists with special projects.
• Assists with candidate screening and recruitment.
• Assists with float pool scheduling.
• Other duties as assigned.

Knowledge, Skills & Abilities Required

Required:

• Consistently arrives at work in appropriate/professional attire.
• Completes all tasks within established time frame.
• Adheres to all clinic policies and procedures.
• Previous office experience helpful with strong typing skills and computer software experience (Microsoft Office suite).
• Must have the ability to prioritize and handle multiple projects.
• Strong communication and customer service skills.
• Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.
• Demonstrates adaptability to expanded roles.

Education:

Preferred:

• High School Diploma or equivalent with additional Human Resources or Business Courses.