Client Solutions Tech Coordinator - MCL

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and  comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

As Client Solutions Technical Coordinator, you will be part of a team that is a Certified Center of Excellence through Benchmark Portal. You will provide high quality service in a high stress environment to a multi-site enterprise that continues to evolve in complexity. You will be supporting the following departments: Mayo Clinic Health System (MCHS), Department of Laboratory Medicine and Pathology (DLMP) with knowledge of over 3,000 tests and 58 unique labs requiring individualized processes, Mayo Clinic Laboratories (MCL) clients requiring knowledge of state and country laws and regulations, Occupational Health Services - Mayo Clinic - Rochester (MCR), Specialty Sales, Mayo Validation Support Services (MVSS), Center for Individualized Medicine, Bio Services, Healthcare Incident Command System (HICS).

This position is for a high call volume customer contact center supporting Mayo Clinic Laboratories. Your working environment will be fast paced, and you'll have many shifting priorities. You will use your critical thinking skills to respond to a variety of technical issues from clients, patients, laboratory staff and physicians via phone, email, web messages, chat, fax, or mail. This includes, but is not limited to, making outbound critical test results, cancellations, revisions, and incoming defects to internal and external clientele. You will resolve technical problems, obtaining additional information at the request of the laboratory to complete testing and ensure patient safety, and investigate new or unusual test requests. You will resolve a wide assortment of hardware/software technical problems, and coordinate problem resolutions with various departments and groups to include off hours and weekend on-call services. You will be managing client complaints and address issues in accordance with laws and regulations of HIPAA, CAP, CLIA, New York State, JACHO and other regulatory agencies. You will be responsible for notifying clients of reagent/assay performance or mechanical/technical issues, facilitating returning of samples, forwarding testing, writing credits, changing and/or canceling testing as determined by the client and DLMP. You will utilize upwards of 30 applications to make informed decisions and must be competent in various computer systems and responsible for system testing and Information Technology (IT) support. 

*Individuals hired to this position are required to complete 2 years in this role before being eligible to apply to other positions within Mayo Clinic. 

**This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

To be considered for the Client Solutions Technical Coordinator I position, you must have a bachelor’s degree or  associates degree and 4 years relevant experience in customer service, healthcare or helpdesk/call center or  a high school diploma or equivalent and 6 years relevant experience in customer service, healthcare or helpdesk/call center.

Additional Qualifications / Application Requirements

You must include a cover letter and a resume to be considered for this position.

DLMP/MCS employees that have been in their current lab/position for less than 2 years must attach an early release approval from their supervisor. 

Internal applicants must attach their three most recent performance appraisals to be considered for this position.

Ability to communicate/interact with all personalities and roles: physicians, pathologists, lab technicians, administrators, and patients

Self-motivated to work independently on multiple tasks as well as work in a team setting.

Strong interpersonal human relation’s skills to accomplish goals through collaboration and coordination. Communicates in a direct, clear, and concise manner. Listens carefully and is understanding and maintains an approachable atmosphere.

Strong organizational skills

Professional standards and conduct

Skillful in working with personal computer software, Microsoft Word/Excel and troubleshooting systems.

Candidates should be proficient in Medical Terminology and must be able to adapt to varied levels of workload and work with ever changing technology in a dynamic environment. 

Provides excellent customer service and technical support to internal and external customers and colleagues across multiple sites.

Strong analytical

Manages ambiguous situations and determines appropriate course of action

Able to work in a high stress, client focused environment with no downtime in each shift.

Exemption Status

Nonexempt

Compensation Detail

$24.55 - $35.65/ hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

We have two open positions available. Shift Hours: Monday – Friday, 12:00 PM – 8:30 PM or 12:00 PM – 10:30 PM (schedule varies) Schedule: Rotating 3-week schedule including weekdays and some weekends. Days off vary by week. Please apply or contact us for more details.

Weekend Schedule

Rotating 3-week schedule. Weekend shifts rotate, with some weekends required.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.  Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" .  Mayo Clinic participates in  E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Rhonda Wilson