Human Resources Coordinator

Job TitleHuman Resources CoordinatorJob DescriptionFront Range Community College (FRCC) aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees and communities. The Division of Organizational Development & Human Resources at FRCC fosters an inclusive work environment, supporting recruitment, talent development, and employee relations. The division provides HR services including recruitment, benefits, and professional development. Our focus on strategic workforce planning ensures we attract and retain top talent aligned with FRCC's goals. Committed to diversity and inclusion, we drive initiatives promoting innovation and collaboration while fostering a culture of accountability.Reporting to the HR Manager, Operations, you are the first point of contact for the Human Resources office at the Larimer Campus. You will administer and coordinate functions in the HR office with emphasis on HR/Payroll workflow, payroll-related data entry, new hire set-up, supervising student staff and providing administrative support to the HR&OD Department. Success in this role will be measured by accuracy of data entry, timeliness of onboarding processes, compliance adherence and quality of customer service.The ideal candidate will be an effective collaborator across a variety of stakeholders and will have a commitment and passion for continual process improvement and customer service. The ideal candidate will possess strong organizational skills, attention to detail and interpersonal skills with a sense of urgency.While this role allows some work-from-home flexibility, regular on-campus presence is required, and occasional unexpected coverage may be necessary. On occasion, this position may also be required to travel to all three FRCC campuses or other off campus sites for meetings and events.Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.Duties & ResponsibilitiesManage New Hire Paperwork and File Set upInitiate background checks appropriate for the new hire's employee type, including gathering necessary release forms from new hire. Escalates flagged backgrounds to the HR Generalist for timely review. Send decisions letters as appropriate and required by the Fair Credit Reporting Act.Communicate with the new hire, explaining full process, detailing what paperwork needs to be completed in the onboarding system and which paperwork needs to be completed in person, and expected timeline of onboarding. Follow up with new hire and onboarding contributors when onboarding process is stalled.Assist employees in navigating HR processes within HRIS systems with attention to accessibility.Collaborate with onboarding contributors, including supervisors and instructional departments, to ensure stakeholders understand the process and to ensure timely completion of new hire paperwork.Ensure all paperwork and processes are completed correctly to ensure data accuracy and timely onboarding to meet internal and external deadlines.Maintain and update timely all internal documentation and data management tools for consistency in process and open communication with other team members.HRIS Data Entry and Employee Set UpEnter and set up employees in HRIS systems ensuring accuracy of data. When errors are discovered, notify proper source to correct issues.Calculate, adjust, and enter payroll related data for part-time and hourly employees to include reviewing and processing with accuracy Hourly Appointment Forms as well as instructional and hourly payroll contracts via FLAC. Ensures data is accurate so employees are paid correctly and on time.Review HRIS and other data sources in conjunction with knowledge of guidelines, processes, timelines, federal and state regulations to correct and prevent payroll issues. Examples include timesheet access, supervisor routing, and data errors.Process changes of personal data, direct deposit banking, tax withholdings, and other employee data.Records & Data ManagementResponsible for data storage and maintenance of HR files to ensure compliance with state system archival requirements and FRCC HR processes.Routinely, perform internal audits on HR files.Ensure accuracy of student employee work.Assists in ensuring compliance with state, federal, and institutional policies and procedures.Leave & Time ManagementAssist employees and supervisors with questions on timesheets and leave requests.Perform audits of submitted timesheets, leave requests, and compensatory time requests.Communicate with employees and supervisors about corrections.Follow up with employees and supervisors on change requests to ensure data, records, and payroll accuracy.Office & Administrative SupportServe as the first point of contact for the HR office, providing high-level customer service to all internal and external customers. This includes providing direction and answering non-HR related inquires.Hire, train, and supervise HR Student Employees. This includes overseeing HR student employee(s) work product.Provide support to HR leadership. This includes creating documents, managing appointments, assembling and organizing the documents for Colorado Open Records Act (CORA) requests and legal processes, and work collaboratively on HR special projects.Compose and prepare correspondence, memos, and spreadsheets as needed in Microsoft Office Applications (Word, Excel, Outlook, and PowerPoint).Process and complete employment verifications, Public Service Loan Forgiveness (PSLF) applications and Tuition Reimbursement requests for employees.Provide support and back up to other HR Coordinators for all duties as needed.Engages in ongoing professional development to maintain knowledge of HR best practices and compliance requirements.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsCompetencies/KSAsMission, Vision & Values - Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.Relationship Building - Represents the Human Resources department professionally in all interactions and maintains a welcoming, solutions-focused approach.Cultural Self-Awareness - Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students and employees.Cultural Competence - Demonstrates an understanding of diverse cultures and effectively communicates with sensitivity to cultural nuances. Recognize the need to become knowledgeable about the ways to communicate and support employees of other backgrounds. Change approach to reflect the new learning.Critical Thinking - Analyzes data provided and identifies any missing information crucial for a comprehensive understanding of the situation or problem, while also anticipating future needs or potential challenges based on available data and proactively planning to address them.Data Usage - Examines departmental data closely, with a focus on extracting meaningful insights to inform decision-making in challenging scenarios or amidst competing priorities, like task prioritization during peak onboarding phases or optimizing data entry workflows.Customer Service Mindset - Provides a positive, welcoming experience for employees; understands the impacts on employees and their families when tasks are not followed through timely or correctly.Integrity - Ability to maintain strict confidentiality when handling sensitive employee information.Equity Mindedness - Views department operations through an equity lens and is willing to call attention to processes that lead to inequity in serving our employees. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.Leading from the Middle - Leads from your position by not only closely examining your responsibilities to the department, but in bringing forward ideas to your supervisor.Attention to Detail/Organizational - Skills Uses a critical eye for accuracy and completeness in data entry and documentation to ensure compliance and avoid errors that could impact employees and processes. Perform duties in a timely manner so employees are not negatively impacted.Time Management Ability - to prioritize tasks to keep the onboarding process running smoothly and effectively.Communication - Ensures that communication is culturally inclusive and respectful. Effectively communicating with colleagues, managers, and new hires to gather information, clarify requirements, and provide supportive assistance. Must be able to effectively guide new hires through the HR processes with the ability to explain policies and procedures clearly.Innovation - Looks for opportunities to enhance current processes and workflows by exploring new approaches and employing creative problem-solving techniques.Minimum QualificationsAssociate Degree in Business or a related field and two years of professional work experience with a focus