Administrative Assistant

Job Description

Job Description

PAY & SCHEDULE

Starting Pay Range: $18 - $25 per hour

Schedule:  Monday – Friday  

Hours: 8:00 AM – 4:00 PM ; willingness and ability to work overtime, as needed.

JOB SUMMARY

The Administrative Assistant provides administrative and organizational support to the New Construction Department. This position is responsible for maintaining accurate files and records, assisting with day-to-day administrative activities, coordinating documents and information, and supporting department projects and operational needs. 

KEY RESPONSIBILITIES

The responsibilities outlined below represent the primary duties of this position. Responsibilities are performed in accordance with company procedures, applicable standards, and job requirements, with the level of supervision and support appropriate to the employee’s experience and level of training.

• Provide administrative and clerical support to the New Construction Department.
• Maintain organized and accurate department files, records, documents, and other administrative materials.
• Prepare, organize, update, and distribute documents and information as needed.
• Assist with routine administrative tasks and departmental activities to support daily operations.
• Assist with special projects and other administrative initiatives as assigned.
• Accurately enter, maintain, and retrieve information using company systems and office software.
• Communicate professionally and effectively with employees, customers, vendors, and other business contacts as needed.
• Prioritize and manage multiple tasks while meeting established deadlines.
• Maintain confidentiality and exercise appropriate discretion when handling company and employee information.
• Maintain a professional and organized work environment.
• Perform other related duties as assigned.

BASIC REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or GED required.
• Strong computer skills with proficiency in Microsoft Office applications, including Word, Outlook, and Excel, as well as the ability to operate standard office equipment and learn company systems and software.
• Strong verbal and written communication skills with the ability to communicate professionally with employees, customers, vendors, and other business contacts.
• Strong administrative, organizational, and time-management skills with the ability to prioritize multiple tasks and meet deadlines.
• Ability to follow written and verbal instructions, maintain accuracy, and exercise appropriate judgment and discretion.

PHYSICAL DEMANDS 

The physical requirements described below are representative of the physical abilities necessary to perform the essential functions of the position.

• Ability to regularly use hands and fingers for typing, filing, handling documents, and operating office equipment.
• Ability to communicate effectively in person, by telephone, and through electronic communication.
• Ability to occasionally stand, walk, bend, reach, and move throughout the office as needed.
• Ability to visually review and read documents, computer screens, and other printed or electronic materials.
• Ability to occasionally lift, carry, and move office materials and supplies as needed.

WORK ENVIRONMENT 

The work environment described below is representative of the conditions an employee may encounter while performing the essential functions of the position.

• Primarily works in a professional, climate-controlled office environment.
• Regularly work at a desk and computer workstation.
• May occasionally move throughout the office and interact with employees, customers, vendors, and other business contacts.

BENEFITS 

Eligible employees may have access to a comprehensive benefits package, which may include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Company-Paid Life Insurance
• Supplemental Insurance Options
• Short-Term Disability (STD)
• Paid Time Off (PTO)
• Training and Professional Development Opportunities

Benefits eligibility and offerings may vary based on position, employment status, length of service, and applicable company plans.

McCrea Equipment Company, Inc. (MEC)  serves as the parent company of the McCrea family of companies, a family-owned organization with roots dating back to 1936. MEC provides corporate and shared services supporting its affiliated companies, which serve customers across new construction, HVAC, mechanical, and building-related industries. Together, the McCrea family of companies is committed to quality, collaboration, and creating opportunities for employees to learn, grow, and build rewarding careers.

McCrea Equipment Company, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or any other legally protected status.