Administrative Assistant - Onsite Community Association (Part Time)

Position Summary Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities meeting arrangements, preparing reports and maintaining appropriate filing systems. Essential Responsibilities Provide excellent customer service to residents within the community by answering and directing phone calls, emails, and other correspondence. Address unit owners' inquiries via phone, email, or in person. Help process purchases and lease applications. Check in clubhouse guests (if applied) Check in vendors who come onto the property. Update Owners/Tenants in Directory or any information. Ability to access and accurately input information using a computer system. Performs tasks assigned by management (Excellent verbal, comprehension, listening, and problem-solving skills). Maintain a clean and organization, have general task assistance. Courier Request, return and distribute mail. Maintain and organize files and records. Schedule appointments and meetings. Prepare reports, memos, and other documents. Assist with event planning and coordination. Manage office supplies and inventory. Provide support to other staff members as needed. Weekend Availability Required Schedule 9 AM - 1 PM Monday through Friday — total 20 hours. Salary: $21 Skills, Knowledge & Abilities Required Education/Training/Certifications/Licenses High school diploma/GED equivalent required. Amazing interpersonal abilities Experience within the Property Management, Condo/HOA Law or Real Estate industries Knowledge of Architectural Modification processing procedures Strong Administrative Support Experience Familiarity with the hospitality industry is a plus. Willingness to maintain confidentiality. Time management skills Language Requirements Bilingual is desirable. Additional Requirements Requires a minimum of 1 year’s in customer service in the hospitality industry or similar. Excellent oral and written communication with interpersonal skills. Empathy and friendly phone manners required. Is able to work with a computer hardware/software is a must. Have top of the line organizational skills and handle multitasks at once. Must be able to stand and move throughout office and continuously perform essential job functions with or without reasonable accommodations for the entire shift. Who We Are At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values Relationship Focus : Be Reliable To All | Take Ownership | Work Collaboratively Teamwork : Commit to Self-Development | Set High Standards | Hold yourself & others accountable. Professionalism : Instill Trust | Be Open & Honest | Be an active listener Solutions Driven : Get things Done | Achieve Results | Think outside the box Celebrate the Wins : Praise our Milestones | Highlight Achievements What We Offer We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: Fully paid medical insurance Voluntary dental, vision, life insurance, and short-term disability 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. #J-18808-Ljbffr