Insurance and Risk Management Assistant

Essential Duties and Responsibilities Insurance Compliance Administration Review tenant, vendor, contractor, and consultant insurance document submissions for compliance with contractual insurance requirements (leases and indemnification agreements). Review certificates of insurance (COIs) and endorsements for accuracy and adequacy. Verify required coverages, limits, additional insured status, waiver of subrogation provisions, primary and non-contributory language, and other contractual insurance requirements. Monitor insurance expiration dates and coordinate renewal requests. Maintain insurance compliance tracking systems and databases. Communicate with tenants, vendors, contractors, insurance agents, and brokers regarding deficient or non-compliant insurance documentation. Follow up on outstanding insurance requirements and maintain accurate compliance records. Insurance Program Administration Assist with the procurement, renewal, and administration of the Company's insurance portfolio, including property, general liability, umbrella/excess liability, workers' compensation, automobile liability, environmental liability, and other specialty coverages. Assist Director in gathering underwriting information and exposure data for insurance renewals. Coordinate updates and maintain schedules of locations, insured entities, property values, COPE information, vehicles, and other underwriting information. Assist with insurance document management. Maintain insurance policies, endorsements, certificates, schedules, and related records in databases. Risk Management Support Assist the Director of Risk Management in identifying, assessing, and monitoring operational, contractual, and insurable risks. Collaborate with and assist internal team members and external stakeholders with insurance related inquiries. Support implementation of risk management policies and procedures. Assist with contract preparation and management for insurance and risk transfer provisions. Support risk assessments and loss control initiatives. Assist with tracking and monitoring claims and incidents as needed. Claims Administration (on as needed basis) Assist with reporting claims to insurance carriers and third-party administrators as needed. Maintain claims files and claim tracking reports as needed. Coordinate requests for information among carriers, brokers, adjusters, attorneys, and internal stakeholders as needed. Monitor claim status and assist with gathering supporting documentation as needed. Analytics and Reporting Assist with preparation of insurance and risk management reports, dashboards, and summaries. Assist with compilation and analysis of insurance, claims, and loss data. Support the preparation of renewal submissions and underwriting presentations. Manage review and dissemination of incoming mail Perform data entry, recordkeeping, and other administrative functions related to insurance and risk management operations.