Administrative Officer

Operations Manager For The Gec Service Line

The incumbent is the operations manager for the GEC Service Line which includes Community Living Center (CLC), Community Nursing Home (CNH), and Hospice and Palliative Care (HPC). The incumbent will also have administrative oversight of administrative medicine which includes Compensation and Pension (C&P) and Employee Occupational Health (EOH).

Major Duties

• Provides administrative support for GEC Service Line operations, including tracking space, equipment, and other resource needs. Prepares and compiles recurring and ad-hoc reports, documents, project summaries, and meeting minutes as requested.
• Assists in reviewing and incorporating new policies, directives, or procedural changes by communicating updates to the appropriate staff.
• Coordinates logistics for meetings and special events; prepares agendas, notifies team members, tracks actions, and maintains accurate records.
• Collects, compiles, and tracks clinical and administrative operational data-such as consults, admissions, and program utilization.
• Maintains and updates master data files for program performance, personnel evaluations, training, and quality indicators.
• Supports survey, special project, and committee data needs by running standard reports and providing requested documentation.
• Performs basic analysis of collected data to help identify trends and support process improvement activities under direction of leadership.
• Monitors clinical staff requirements including unsigned notes, open encounters, and other documentation needs.
• Assists with administrative coordination for the Geriatrics and Extended Care (GEC) Service Line, ensuring work is completed accurately and on time.
• Supports budget tracking and monitors supply, equipment, and space requests for the GEC Service Line programs.
• Prepares purchase requests, gathers quotes, and helps with ordering supplies and equipment according to budget constraints.
• Assists in maintaining spreadsheets or other records of expenses and resource utilization.

Work Schedule: Monday-Friday 8am-4:30pm

Compressed/Flexible: Not authorized

Telework: Not authorized

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD042040

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not authorized

Permanent Change of Station (PCS): Not authorized

PCS Appraised Value Offer (AVO): Not authorized