Accounts Payable Manager

Job Title

Accounts Payable Manager

Job Description

The Accounts Payable Manager will provide leadership to a team based in India, by developing processes for the function, training their individual and functional skills, and ensuring adherence to policy and guidelines are in place. In addition, the Accounts Payable Manager will ensure accurate processing of and accounting for disbursements and payables. In-depth knowledge of accounting and accounts payable systems, applying accepted procedures to the processing of payments and preparation and maintenance of accounting records and reports.

Essential Duties & Responsibilities

Manages and is responsible for all activities in the accounts payable function.

• Process and policy development for the company
• Documentation of desktop routines for functional processing
• Skill development for employees to maximize application and individual productivity
• Perform required month end accruals, reconciliations

Ensures timely payment of vendor invoices, employee business expenses and other payments and maintains accurate records and control reports. Escalation of key supplier issues.

• Suggests improvements in processes to increase effectiveness and efficiency of accounts payable process.
• Examines records of amounts due and makes sure invoices are paid according to terms, including reconciliation of vendor statements monthly.
• Directs invoice processing and verification of appropriate approvals.
• Ensures that appropriate controls are implemented and maintained in compliance with internal control requirements.
• Resolves discrepancies, concerns, questions and problems raised by employees, vendors and/or management. Direct communication process with supplier on inquiries and follow-up.
• Ensures accurate maintenance of vendor files and all related changes.
• Prepare and process year-end 1099 statements.
• Manage the unclaimed property reporting and remittance process for the company.
• Assist with weekly cash flow forecasting based on historical data, outstanding payables and due dates.
• Interfaces with department heads to ensure compliance, understanding and adherence with company policies and procedures.
• Supervises, recruits, trains and develops direct reports within the accounts payable function.
• Overall team development skills both technical and interpersonal
• Develop metrics for team performance management
• Special projects assigned by management

Qualifications

• Bachelor's degree (Accounting or Finance preferred)
• 5 years of relevant work experience, including 2+ years' experience managing an AP team.
• Ability to communicate with executive management and all departments across the organization.
• Good written and oral communication skills.
• Strong understanding of the financial cycle and month end close process.
• Good organization skills and the ability to multi-task.
• Experience working with generally accepted accounting principles and accounting software
• Ability to deal with multifaceted internal and customer/ supplier facing issues.

Circet USA is an Equal Opportunity Employer - Veteran/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.