Senior Administrative Coordinator

Overview Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it. Job Description Senior Administrative Coordinator Position Type Full time Weekly Scheduled Hours 40 State Virginia City Virgina Beach Zip Code 23452 Total Base Pay Range $60,400.00 - $100,700.00 Overview Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it. As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer. The best people want to work here. We hope you're one of them. The Role We are seeking a highly organized and proactive Senior Administrative Coordinator to provide comprehensive administrative and operational support to senior leadership. This role serves as a trusted partner to executives, ensuring efficient day-to-day operations, coordinating complex schedules and events, and managing a variety of administrative projects. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining the highest level of professionalism and confidentiality. What You’ll Do Provide administrative support to senior executives and departmental leadership. Manage complex calendars, scheduling priorities, and meeting logistics. Coordinate travel arrangements, including itineraries, accommodations, and related documentation. Prepare and organize meeting agendas, presentations, reports, and supporting materials. Screen and respond to incoming phone calls, emails, and correspondence as appropriate. Maintain databases, spreadsheets, presentations, and other departmental files and records. Compile information and prepare departmental reports and presentations. Track departmental budgets, process invoices, and submit expense reports. Coordinate executive schedules and ensure priorities are effectively managed. Lead the planning and execution of company events, meetings, and special projects. Ensure administrative processes are completed in accordance with company policies and procedures. Provide guidance and coordination support to other administrative staff as needed. Required Qualifications High School Diploma or GED required. Minimum of 6 years of administrative support experience, preferably supporting executives or multi-person departments. Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Excellent organizational, time management, and prioritization skills. Strong written and verbal communication skills. Ability to handle confidential information with professionalism and discretion. Proven ability to manage multiple projects and deadlines simultaneously. Strong attention to detail and commitment to accuracy. Preferred Qualifications Experience supporting senior-level executives. Experience coordinating corporate meetings, events, and travel arrangements. Familiarity with budget tracking, invoice processing, and expense management. Success In This Role Exceptional organizational and problem-solving abilities. A high level of professionalism and executive presence. The ability to work independently with minimal supervision. Strong relationship-building skills and a collaborative approach. Flexibility and adaptability in a dynamic business environment. Work Environment This position operates in a professional office environment and routinely uses standard office equipment, including computers How Vivmark Supports You We know that our teams are the beating heart of our success and we re committed to showing our appreciation. We Offer A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts. Additional Info AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things. AvalonBay makes employment decisions without regard to a person s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law. AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law. Applications are being accepted on an ongoing basis. AvalonBay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application. For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice ( #J-18808-Ljbffr