Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to support daily administrative operations at our location. This Long-term Contract opportunity is ideal for someone who enjoys keeping an office organized, providing friendly front-desk support, and handling routine clerical tasks with accuracy. The role offers a part-time schedule of approximately 25 to 30 hours per week and requires flexibility during weekday business hours, with occasional Saturday availability.

Responsibilities:
• Welcome visitors and provide attentive front-desk support to create a positive experience for staff and guests.
• Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.
• Scan, organize, and maintain documents so records remain accurate, accessible, and up to date.
• Perform a range of clerical duties such as filing, data handling, and general office support as needed.
• Assist with day-to-day administrative activities that help the site operate efficiently and stay well organized.
• Coordinate with on-site leadership and team members to complete assigned tasks and support office workflows.
• Follow established procedures during onboarding, training, and daily operations to ensure consistency and compliance.• Previous experience in an office assistant, receptionist, or similar administrative support role.
• Ability to manage inbound calls effectively and communicate clearly with internal and external contacts.
• Experience handling document scanning, filing, and other recordkeeping tasks with strong attention to detail.
• Comfortable performing clerical work in a fast-paced office environment.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Availability to work a part-time schedule during the week, with flexibility for occasional Saturday coverage.
• Reliable, detail-oriented, and able to work independently while supporting a team-oriented environment.