Purchasing Assistant

Job Description

Job Description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• Dental insurance

General Responsibilities:

• At the direction of the Purchasing and Logistics Manager, purchase goods and services in accordance with the Gordon, Inc. policies and procedures
• Solicits bids, ensuring compliance with departmental and company policies and procedures, and specific project/product requirements
• Evaluates vendors based on price, reliability, schedule, capability, and previous transaction history, and makes recommendations for purchase
• Researches and prepares quotes for materials and services as directed by the Purchasing and Logistics Manager

Vendor and Materials Management:
 

• Assesses current vendor material availability; reasonably predicts future stocking needs based on the market, delivery systems, and other variables, and recommends to the Purchasing and Logistics Manager
• Coordinates inventory levels with Gordon, Inc. Sales and Project Managers as directed by the Purchasing and Logistics Manager
• Manages inventory levels of plant consumable materials for peak efficiency and economy
• Ensures that internal customer plant and office supply needs are met in both materials and cost estimates.

Administrative:

At the direction of the Purchasing and Logistics Manager:

• Prepares and processes purchase orders and requisitions for materials, supplies, and equipment
• Ensures that purchasing documents are complete and accurate and include the appropriate terms and conditions
• Drafts and/or reviews vendor supply and service specifications
• Intakes, records, and processes purchase requisitions, and completes the purchase data package
• Distributes purchasing information to involved parties, including vendors, internal sales representatives, and project managers
• Maintains pricing histories and other related vendor information and records
• Prepares reports of current and anticipated market conditions related to the costs of materials and supplies 
• Performs other related and/or required duties, as assigned

  REQUIRED SKILLS & CAPABILITIES:

· Excellent verbal and written communication skills
· Strong analytical and problem-solving skills
· Excellent interpersonal skills
· Customer service skills that display empathy for both internal and external customers
· Excellent organizational skills with emphasis and attention to detail
· An understanding of purchasing procedures and policies
· Ability to work independently and handle multiple projects
· Proficient with Microsoft Office Suite or related software

EDUCATION (or) RELEVANT EXPERIENCE:

• High School Diploma or equivalent preferred.
• At least two years of clerical experience preferred.