Legal Assistant

The Legal Assistant is responsible for restaurant permitting, Legal Department operations, and general administrative support. Permitting and Licensing Research permit and licensing requirements for new and existing restaurant locations. Prepare, submit, renew, and track permit and license applications. Coordinate with governmental agencies and internal departments to obtain required information and resolve outstanding matters. Maintain accurate permitting records, databases, calendars, and status reports. Legal Department Operations Prepare and track check requests, invoices, filing fees, permit fees, payments, and other departmental expenses. Maintain legal databases, matter trackers, calendars, and executed documents. Organize and retain physical and electronic legal files in accordance with record-retention procedures. Track important deadlines, renewals, and outstanding legal matters. Support the Director of Legal Affairs, Corporate Attorney, and Paralegal, as needed. General Administrative Support Manage the Legal Department’s shared email accounts and incoming and outgoing mail. Prepare, format, scan, copy, file, and distribute documents and correspondence. Coordinate document signatures through DocuSign and maintain completed copies. Perform other administrative and legal-support duties as assigned. Requirements Two or more years of administrative, legal assistant, permitting, licensing, compliance, or comparable professional experience preferred. Experience supporting a corporate legal department, law firm, restaurant company, retail organization, or other multi-location business is preferred. Experience researching permit requirements and preparing or renewing permit and license applications is strongly preferred. Strong proficiency with Microsoft Office and the ability to learn and navigate databases, document-management systems, and other business software. Excellent organizational and time-management skills, with the ability to manage multiple matters, deadlines, and competing priorities. Strong attention to detail and ability to maintain complete and accurate records. Excellent written and verbal communication skills. Ability to handle confidential and legally sensitive information with discretion. Proactive, dependable, service-oriented, and able to follow matters through completion. English and Spanish proficiency is preferred but not required. #J-18808-Ljbffr