Controller

Job Summary Direct the day-to-day accounting and financial operations of both the Private Golf Club and the Homeowners Association (HOA). Ensure absolute data precision, maintain rigorous GAAP-compliant internal controls, and execute seamless monthly closing cycles. Serve as the primary driver of accurate financial reporting, payroll administration, and transactional tracking to support the Director of Finance and General Manager in long-term strategic and capital planning. Responsibilities Financial Reporting & General Ledger Management Prepare and deliver the monthly trial balance and comprehensive financial statements for both distinct entities, including income statements, balance sheets, and fund balance schedules. Conduct thorough monthly reconciliations of all bank accounts, subsidiary ledgers, accounts receivable, accounts payable, and fixed asset depreciation schedules. Oversee the member billing, statements, and aging collection procedures in accordance with established club policies. Dual-Entity & HOA Compliance Manage strict fund accounting separation between the Club's operations and the HOA's restricted capital reserve funds to ensure full compliance with the Davis–Stirling Act. Coordinate and verify the transactional inputs required for annual pro forma budget disclosures and statutory multi-year Reserve Studies. Serve as the primary operational liaison for external accounting firms during the annual corporate and HOA audits to maintain a track record of 100% clean audits. Operational Control & Standardization Adhere to, maintain, and continuously improve established Standard Operating Procedures (SOPs) to ensure operational continuity, workflow consistency, and data security. Collaborate with the Director of Finance, General Manager, and department heads to monitor budgeted‑versus‑actual expenditures, flag variances and recommend corrective actions. Direct, may participate in, and verify the taking of inventories for beverages, food, supplies, equipment, furnishings and other club assets. Verify that all insurance records for club property are properly maintained. Payroll & Team Leadership Process and supervise the bi‑monthly payroll framework via Paycom, ensuring strict compliance with federal and state labor laws. Select, train, schedule, and conduct performance evaluations for the accounting staff, fostering a high‑performing and collaborative team environment. Safeguard all organizational funds, verifying that allocations and disbursements are fully documented and approved. Physical Demands and Work Environment Must be able to reach, bend, stoop, stand and lift up to 40 pounds. Must be able to sit for prolonged periods of time. Moderate noise level in the work environment. Qualifications Degree: Bachelor’s degree from an accredited four‑year college or university with a major in Accounting, Finance, or Business Administration. Experience: 5 to 7 years of progressive professional accounting experience, with at least 2 years in a senior accounting role or Controller capacity within a private club, resort, or luxury hospitality operation. Dual‑Entity Knowledge: Proven experience managing fund accounting and financial operations for a Homeowners Association (HOA) governed under the California Davis‑Stirling Act is highly preferred. Leadership: Demonstrated success supervising, mentoring, and developing a lean accounting team. Licensure: Certified Public Accountant (CPA), or Certified Hospitality Accounting Executive (CHAE) designation preferred but not required. Job Knowledge, Core Competencies and Expectations Technical Stack: Advanced proficiency in club‑specific accounting systems (ClubEssentials) and automated payroll/HR platforms (Paycom) is highly desirable. Regulatory Compliance: Deep understanding of US GAAP, internal control frameworks (ICFR), payroll taxation, and statutory HOA reserve funding requirements. Analytical Skills: Advanced capability in Microsoft Excel; strong aptitude for budget variance analysis, operational metrics, and preparing precise transactional data projections. Departmental Culture: Must possess strong communication skills and an approachable, service‑oriented mindset, matching the department’s standard as a collaborative partner to club members and department heads. Equal Employment Opportunity Statement Birnam Wood Golf Club is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local law. We will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act. Reasonable accommodations are available for applicants with disabilities upon request. #J-18808-Ljbffr