Occupancy Planner

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are looking for an Occupancy Planner in Chicago to join our Occupancy Planning and Management Account team.What this job involves --As Occupancy Planner, you will be responsible for tracking, analyzing, and managing the space in our clients Chicago office location. You will then use space and occupancy information to develop strategies, scenarios, space plans and projects for the Chicago site. This will be considered a hybrid role with an on-site requirement 3-4 days a week, as needed, to work from our clients office location in Chicago, with the opportunity to work remotely at times.Your key responsibilities will be centered around the following activities:Strategic PlanningCollaborate with Transactions teams to align occupancy strategies with market conditionsSupport lease renewal negotiations with occupancy impact analysisCreate responsive, efficient, and future-ready workplace strategies aligned to the client’s Hybrid Workplace model.Monitor occupancy metrics and trends to identify optimization opportunitiesProvide data-driven insights for strategic real estate decisions.Space PlanningCreate detailed space allocation reports, plans and layouts: Workplace programming, test fits, furniture planning, neighborhood planning and tactical planning.Through Utilization and Attendance analysis create responsive, efficient and future-ready workplace environments.Develop comprehensive occupancy forecasts and space utilization models.Create and maintain scenarios for space reconfiguration and relocation planning.Provide project management support to oversee major space reconfiguration from planning to execution.Oversee design initiatives, branding, furniture selection, and beyond ensuring local projects align to our clients global hybrid workplace design standards.Work with architects, project managers, facilities teams and vendors to execute space plans.Space Data ManagementKeep floorplan layouts, space types, furniture and employee allocations up to date.Regular data auditing, portfolio site alignment maintaining strong relations with site contacts to improve data accuracy.Sustain accurate occupancy records and metrics in the CAFM system (FMS Space) as well as how we share or report the data and insights.Generate regular occupancy reports and performance metrics, include monthly headcount reporting, portfolio reporting, & ad-hoc space, lab, Business Unit, and headcount analysis requests.Conduct comparative analysis of occupancy performance across Chicago site in relation to our clients 3:2 hybrid workplace model.Manage technology integration by supporting site set up of the client’s Mobile Workplace App used for space bookings, wayfinding, office information and more.Ad-hoc project requests; potential stretch assignments with collaboration across service lines and end users.On-going process improvement and documentation in partnership with our global Occupancy Planning team.Additionally, your responsibilities will continue with using the space and occupancy data to provide space planning, and strategic planning solutions leveraging BI & AI including but not limited to the following activities:Business Intelligence & Artificial IntelligenceExtract and analyze data to support in the BI Dashboard development initiatives of Occupancy Planning, our client, and the Account.Contribute to integrations and pilots of AI capabilities to increase productivity and strengthen deliverables and insights. Below are skills and experience that we are looking for:Hands on space planning experience in a large office environment.Project management, or project fit-out experience is helpful.Ability to navigate challenges and problem solve.Strong AutoCAD and Excel capabilities.Enjoy gathering details, investigate and discuss findings, as well as generate data narratives that reveal trends and initiate strategic decisions. Passionate about continuous learning, evolving best practices, new technologies, detecting process and data gaps, as well as partnering with team(s) to develop appropriate resolutions. Focused on cultivating strong relationships and team partnerships.A working knowledge of occupancy utilization, office design principles and trends such as the hybrid workplace.A Bachelor's Degree in Real Estate, Architecture, Design, Project Management, or related field is preferredIf this sounds like you? To apply, you need to beProactiveAsking the right questions to understand our clients' underlying needs will help you be effective in your role. We will expect you to multi-task, and manage your time to meet deadlines, as you'll often need to reorganize your daily schedule to support your team's changing necessities and requests. We will also look to you to be proactive and innovative in developing solutions with your stakeholders and driving their implementation.Tech-savvyYou will be successful in the role if you are comfortable using software to support planning solutions and communicate ideas clearly with the planning team and client. This includes having advanced skills in AutoCAD, and Microsoft Excel (pivot table, vlook-up, cell calculations). In addition, proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into PowerPoint Presentations and experience with CAFM / IWMS software will be highly valuable.A communication championExcellent communication skills are important – both written and spoken. An individual with strong interpersonal skills, able to understand complex ideas and communicate them to others, and an ability to interact with external and internal clients will be successful in the role. Most importantly, thrive working as part of a diverse, supportive, and talented team.DynamicThinking strategically, simplifying the complex, seeing the big picture, and driving results are a few of the role's basic requirements. Moreover, be adaptable and open to change and astute during times of risk. We would love your intellectual curiosity in resolving challenges and enthusiasm to drive deliverables.This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.Estimated compensation for this position:95,000.00 – 105,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location:On-site –Chicago, ILIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salary Paid Time Off and Company HolidaysEarly access to earned wages through Daily PayAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.SummaryLocation: Chicago, ILType: Full time