Facilities Manager (Maintenance)

Job Description

Job Description

Transformation House is seeking a facilities manager for our residential & non residential sites.  The perfect candidate will have experience providing maintenance, managing vendors, coordinating all maintenance, grounds and vehicle needs; organized, skilled at managing a budget and prioritizing needs.  If this sounds like you- click on apply- we would love to hear from you!

Position summary

The Facility Manager leads the safe, reliable, and cost-effective operation of Transformation House Inc. facilities, grounds, vehicles, and maintenance resources. The position plans and prioritizes work; supervises assigned maintenance employees; coordinates contractors and vendors; maintains records and budgets; and performs skilled, hands-on maintenance. The role supports residential and non-residential program operations across multiple sites and responds to urgent facility needs consistent with the on-call schedule.

Essential duties and responsibilities

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  Lead day-to-day facilities and maintenance operations across assigned sites; establish priorities, schedules, preventive-maintenance routines, and service standards.
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  Supervise, train, schedule, and evaluate assigned maintenance staff; assign work, verify completion, reinforce safety practices, and provide meaningful input on hiring, discipline, and other personnel decisions.
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  Inspect buildings, grounds, vehicles, and equipment; identify hazards and deficiencies; promptly correct or escalate conditions affecting resident, employee, visitor, or property safety.
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  Perform and oversee general carpentry, painting, drywall, hardware, appliance, plumbing, electrical troubleshooting, HVAC/boiler observation, snow/ice response, grounds, and similar maintenance within the employee’s competence and all legal licensing boundaries.
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  Develop scopes of work, obtain and evaluate quotes, coordinate approved vendors and contractors, monitor quality and schedule, and confirm satisfactory completion before recommending payment.
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  Administer the work-order system; document requests, labor, materials, inspections, recurring problems, warranties, and completion status in a timely manner using the organization’s provided technology.
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  Manage maintenance inventory, tools, keys, access devices, and organization vehicles; control purchases within delegated authority and follow procurement and expense-approval procedures.
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  Support annual facilities planning and budgeting; identify capital needs, lifecycle risks, code concerns, and cost-saving opportunities; provide regular status and risk reports to the CEO.
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  Coordinate required inspections, permits, and compliance activities. Do not perform or direct work requiring a license, permit, certification, or contractor registration unless Transformation House and the individuals performing the work hold all legally required authority.
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  Participate in emergency preparedness and incident response; provide on-call coverage; communicate service interruptions and urgent risks.
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  Maintain professional boundaries, confidentiality, and respectful conduct in residential/program settings; minimize disruption and follow site access and resident-safety protocols.
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  Attend required meetings and training and perform other related duties assigned by the CEO.

Decision authority and accountability

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  May assign and reprioritize maintenance work and coordinate vendors within approved policies and budgets.
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  Must obtain advance approval for contracts, capital expenditures, unbudgeted purchases, and work outside delegated authority.
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  Must stop work and notify leadership when conditions present an imminent safety risk, require specialized licensed work, or exceed available competence, staffing, or authorization.
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  Is accountable for accurate work-order records, safeguarding organization property, and timely escalation of material facility risks.

Minimum qualifications

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  At least 18 years of age and legally authorized to work in the United States.
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  Substantial practical experience in multi-site facilities maintenance, construction, property operations, or a closely related field; supervisory or project-lead experience strongly preferred.
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  Working knowledge of building systems and preventive maintenance, including general carpentry and heating-system fundamentals; ability to troubleshoot common electrical, plumbing, appliance, and mechanical issues without exceeding licensing limits.
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  Ability to plan work, manage vendors, use a digital work-order system, maintain records, and communicate clearly with leadership, staff, residents, and contractors.
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  Valid driver’s license and driving record acceptable to the organization’s insurer; ability to satisfy all requirements applicable to organization business driving.
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  Ability to work independently, exercise sound judgment, respond calmly to urgent conditions, and maintain confidentiality and appropriate boundaries.
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  Required background checks and any other screening applicable to the organization’s services and policies.

Preferred qualifications

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  Relevant trade certifications, facilities-management training, or an active Minnesota contractor qualifying-person registration/license experience.
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  Experience with boilers, residential or supportive-housing facilities, budgeting, vendor management, and capital planning.

Physical demands and work environment

The employee regularly communicates, uses hands and fingers to handle tools and controls, and moves among indoor and outdoor work areas. The role frequently requires standing, walking, sitting, reaching, climbing or balancing, bending, stooping, kneeling, crouching, crawling, and using stairs. The employee must be able to lift and move up to 50 pounds with or without reasonable accommodation. Work may involve moderate noise, dust, weather, mechanical rooms, ladders, driving between sites, and occasional exposure to hazardous conditions controlled through required training and personal protective equipment. Transformation House will provide reasonable accommodations to qualified individuals with disabilities as required by law.

Schedule, travel, and on-call expectations

The regular schedule is established by the CEO. Travel among organization sites is an essential function. The employee may be assigned on-call coverage and occasional evening, weekend, or emergency work. All hours worked must be recorded accurately. A nonexempt employee may not work unrecorded time and must obtain advance approval for overtime when practicable; however, all time actually worked will be paid in accordance with law.

Full time staff are eligible for benefits, including but not limited to:

1. Medical, dental and vision insurance
2. Short and long term disability plans
3. Tuition Reimubursement
4. Paid time off
5. 6 paid Holidays