Human Resources Manager & Finance Support

 

JOB POSTING: HUMAN RESOURCES MANAGER & FINANCE SUPPORT

Job Title: Human Resources Manager & Finance Support

Company: di Stefano Landscaping
Industry: Landscape Design, Construction & Maintenance
Employment Type: Full-Time, Onsite
Reports To: CFO
Compensation : $70,000 - $80,000 + Benefits & Profit Sharing

 

About di Stefano Landscaping

di Stefano Landscaping is an award-winning Landscape Design, Construction, and Maintenance company. Today, we continue to grow and are currently seeking a talented, enthusiastic, and results-driven individual to support our expansion.

We believe that team members who exhibit an exceptional work ethic and an eagerness to learn should be rewarded with the opportunity to expand their responsibilities and advance within the company. If you are ready to take on this full-time position to learn, grow, and demonstrate your desire to advance, we want to hear from you.

Position Summary

The ideal candidate is an analytical, proactive problem-solver who possesses exceptional attention to detail, strong multi-tasking abilities, and a deeply collaborative mindset. By taking full ownership of administrative compliance, tracking seasonal logistics, executing bi-weekly ADP cycles, and managing employee asset systems.

Key Responsibilities

Payroll Processing

• Timekeeping Verification: Collect, cross-check, and verify bi-weekly timesheets and hours worked for all field and office staff, resolving entries or omissions before processing.

• ADP System Administration: Fully manage and process the bi-weekly payroll run utilizing the ADP payroll system, ensuring precise records and timely funding.

• System Integration: Accurately transfer and sync hours, labor codes, and tracking data between timekeeping systems and accounting platforms (such as LMN and ADP).

• Calculations: Compute regular wages, overtime pay, certified payroll/prevailing wages, bonuses, and mandatory tax or benefit deductions.

• Distribution: Execute timely payroll processing and coordinate the secure distribution of direct deposits and physical earnings statements.

HR & Compliance

• Tax Liabilities & Compliance: Partner with ADP in compiling, verifying, and organizing records for federal, state, and local payroll tax filings.

• Reporting & Audits: Play a lead role in interacting with auditors (government labor departments, insurance providers, etc.), gathering and reporting data and documentation as necessary.

• Garnishments & Benefits: Process voluntary deductions, retirement plan contributions (401k), and wage garnishments strictly according to legal limits and company policies.

• Human Resources Management: Manage new hire documentation, state employment reporting, Motor Vehicle background checks, worker's compensation claim processing, health insurance administration, annual review scheduling, and employee referral tracking. Ensure company handbooks and dashboard systems remain up to date.

Finance Support

• General Support: Partner with Finance leadership to provide support for basic finance functions, such as billing, transaction processing, reporting and analysis.

• Budgeting & Financial Planning : Support budgeting processes, monitor compensation spending and tracking operating expenditures.

• Compensation Analysis: Prepare and run bi-weekly payroll summaries, labor distribution statistic summaries, and payroll accuracy checks for management review and updating weekly KPIs.

• Insurance & Risk Management: Play a lead role in managing general insurance coverages (liability, auto, etc.), ensuring coverages are utilized where needed and premiums are minimized.

• Internal Controls : Maintain accurate financial records, support audits, and ensure responsible stewardship of organizational resources.

Requirements & Qualifications

Technical Skills

• Software Proficiency: Hands-on experience utilizing ADP payroll ecosystems and green-industry CRM systems like LMN or Aspire.

• Operating Systems: Efficient working within a Windows desktop environment and managing secure databases.

• Spreadsheets & Data: Skilled with Microsoft Excel and Google Sheets data structures.

• Cloud & Collaboration: Experience with the Google Workspace environment (Drive, Gmail, Calendar).

Soft Skills & Core Attributes

• Analytical & Precise: High attention to detail with concern for doing things the right way and handling confidential files appropriately.

• Focused & Calm: Proven ability to execute under tight deadlines and manage priorities in a high-interruption construction office.

• Service-Based Mindset: Strong interpersonal and leadership capabilities to clear up payroll, tax, or benefit questions for field crews.

Benefits & Perks

• Comprehensive Care: Medical, Dental, and Vision Insurance available after 30 days, with a generous company contribution.

• Retirement Planning: 401(k) plan participation after 1 year with a 3% safe harbor Company contribution.

• Time Off: Paid time off and sick leave.

• Paid Holidays: 6 paid holidays after three months of employment (Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas, and New Year's).

• Team Culture: Several company gatherings each year (Holiday Party, End of Season Party, Summer BBQ, etc.).

• Financial Growth: Participation in our company profit-sharing program and opportunities to advance.

How to Apply

Please send your reply to this post with your resume and a cover letter matching these strict requirements:

• Resume Requirements: Detailed employment history, contact info for previous employers, and a minimum of three work-related references.

• Cover Letter Requirements: Brief overview of prior financial/HR work, relevant life history, and why you are the perfect fit for di Stefano Landscaping.