Assistant, Presidents Office Global Board Engagement

divh2Assistant To President/CEO And Global Board Engagement/h2pThe International Rescue Committee (IRC) responds to the worlds worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the worlds largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If youre a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future./ph3Job Overview/h3pAs an assistant dual reporting into the Presidents Office and the Global Board Engagement team, you will be responsible for providing high-level administrative and logistical support to advance the work of the President/CEO and IRCs Global Board. This unique, cross-functional role offers a front-row seat to organizational leadership and governance, requiring exceptional judgment, attention to detail, and the ability to handle critical information with discretion. You will help ensure the Presidents Office and IRCs Global Board run smoothly and efficiently!/ph3Major Responsibilities/h3h3Presidents Office/h3ulliMeeting Preparation: Collect, organize, and assemble briefing materials in both digital and hard copy formats to fully prepare the CEO for all engagements./liliEmail Management: Review and lead on the CEOs email inbox daily, sorting, prioritizing, and collating incoming emails that require attention, forwarding them to appropriate parties, responding to correspondence on behalf of the CEO, and actioning related tasks./liliSupply Management: Lead and order supplies for the Presidents office team./liliExpense Reporting: Process expense reports and invoices and prepare CEO travel expense reports./liliAdditional Duties: Perform other administrative and job-related duties as assigned./li/ulh3Board Engagement/h3ulliProvide centralized support for the Board Engagement team including maintaining accurate contact information, team-wide materials, email distribution lists, RescueNet/liliWork with both external and internal leadership assistants to schedule yearly committee meetings and board meetings, as well as other ad hoc meetings. Attend in person Board meetings quarterly, providing day of logistical support./liliAttend and take minutes during committee meetings (four committees that each meet three to four times a year). Prepare minutes for external sharing, as well as condense meeting minutes into two-page reports for the Board of Directors review./liliMaintain salesforce records and campaigns for BA members, including updating individual activities and updating other contact and account data./liliExpense reporting: handle purchase requests, the team credit card, and process expense reports and invoices/liliHandle logistics for internal and external meetings (reserving conference rooms and setting up IT as needed)/li/ulh3Key Working Relationships/h3ullistrongPosition Reports To:/strong Dual reports into the Executive Assistant in the Presidents Office and the Associate Director, Global Board Engagement./lilistrongInternal:/strong Works closely with departments across the organization. Key stakeholders include the President/CEO; Leadership Board Assistants; the Vice President, USA Philanthropy; Board Engagement and the Global Board Communications Specialist; and other Presidents Office team members./lilistrongExternal:/strong IRCs Global Board; others as relevant./li/ulh3Work / Educational Experience/h3ulliBachelors degree preferred, but not required./lili3 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance./liliPrior experience working as an administrative assistant./liliExperience working in a non-profit business development department a plus./liliExperience working with high net-worth individuals and/or senior partners a plus./li/ulh3Demonstrated Skills and Competencies/h3ulliBring a can-do attitude, flexibility, and resilience to navigate ambiguity, shifting priorities, and setbacks with positivity and enthusiasm/liliAbility to pivot and adapt to rapidly changing circumstances/liliThrives in a dynamic, fast-paced environment. Calm under pressure./liliOutstanding attention to detail and problem-solving skills/liliStrong organizational and time-management skills to deliver on tight deadlines and make progress against multiple demands/liliExcellent interpersonal and communication skills, interacting with a variety of internal and external contacts with confidence and poise/liliStrong listening skills and the ability to accurately follow guidance/liliMaintains the highest standards of discretion and confidentiality in handling sensitive information/liliAbility and interest to work both independently and in a complex, cross-functional team structure/liliProactive, takes initiative and anticipates needs/liliCordial and kind demeanor in all interactions, fostering a welcoming and collaborative environment/liliExperience with Outlook email and calendar and familiarity with complex scheduling/liliHighly proficient in Microsoft Office suite; strong in database management and Adobe Acrobat Pro experience/liliExperience with Salesforce, Raisers Edge, or other door database management system preferred/li/ulh3Working Environment/h3ulliHybrid work with a minimum of 4 days per week in our NYC headquarters./li/ulpstrongCompensation:/strong Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements./ppstrongEqual Opportunity Employer:/strong IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law./ppstrongUS Benefits:/strong We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles./ppstrongStandard of Professional Conduct:/strong The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way our Code of Conduct. These are Integrity, Service, Accountability, and Equality./p/div