Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is well suited for someone who excels at organization, accurate recordkeeping, and clear communication across administrative activities. The role will focus on maintaining equipment and inventory documentation, supporting front-office tasks, and helping ensure information is current, labeled correctly, and easy to retrieve.

Responsibilities:
• Coordinate day-to-day administrative activities to keep office workflows organized and running smoothly.
• Maintain accurate equipment logs by tracking assigned items, updating status details, and verifying inventory records.
• Apply and manage equipment labels to support identification, accountability, and record accuracy.
• Enter and update data in internal files and tracking systems with a strong focus on precision and completeness.
• Organize, file, and retrieve records efficiently to support reporting, audits, and routine operational needs.
• Answer incoming calls, greet visitors, and provide front-desk support when needed.
• Communicate with team members to confirm information, resolve discrepancies, and keep administrative records up to date.

• Previous experience in administrative support, inventory tracking, or records management preferred.

• Ability to accurately identify equipment, verify information, and apply labels.

• Strong attention to detail and ability to maintain organized records.

• Comfortable using computers and learning equipment tracking systems.

• Strong communication skills and willingness to work in both office and laboratory settings.

• Reliable, adaptable, and able to follow instructions and lab dress requirements.