Event Coordinator

Event Coordinator

This on-site role suits a highly organized, detail-oriented professional who thrives on the pace and variety of event work and brings that same accuracy to the administrative side. Success depends on ownership: treating the events, the assets, and the desk as fully your own. Event Coordination and Sponsorships Plan, organize, and execute internal and external events from concept to completion, including dealership activations, community sponsorships, fundraisers, and company celebrations. Consult with internal stakeholders to understand each event's objectives, audience, and requirements. Research, negotiate, and manage contracts with venues, caterers, and event vendors within approved budgets. Oversee event logistics including scheduling, layout, transportation, audiovisual setup, and on-site coordination. Direct event staff and volunteers, providing clear guidance during setup and execution. Troubleshoot event-day issues and keep every element aligned with company standards. Conduct post-event reviews, gather feedback, and report on outcomes and improvements. Manage the department's chain of custody process: receive, inspect, photograph, tag, and register event assets; be present for every pickup and return; and complete the required custody logs at each hand-off. Track marketing inventory, including promotional materials, signage, event supplies, and giveaways, raising discrepancies promptly. Office Administration Serve as a point of contact for internal and external communications, including phone calls, emails, and correspondence. Process and track unsubscribe requests across our email and marketing systems to support compliance. Maintain and organize digital and physical filing systems, databases, and office records. Manage office supplies, track inventory, and coordinate with vendors to keep daily operations running. Operate and maintain in-house printing and finishing equipment as needed, monitoring output for accuracy and quality. Handle confidential information with discretion, and support the day-to-day clerical needs of the department. Perform other related duties and participate in special projects as assigned.

Why Join Us You will join a 12-person marketing team that operates like a real agency inside one of the region's most established companies. We are building One Summit into something bigger, and the people who join us now get to grow with it. We live by six guiding principles: Respect, Integrity, Commitment, Humility, Generosity, and Professionalism. We expect a lot, we support each other, and we have fun doing good work for a company that has earned this community's trust since 1949. We offer a competitive salary and benefit package. Incumbents will be required to successfully complete a background check, drug screen, and driving records check. In accordance with RCW 49.44.240 this position is identified as Safety Sensitive and is subject to pre-employment drug screening including cannabis.

Travel Required Yes. Local travel around Kitsap County for events and asset coordination.

Skills Required Microsoft Word Intermediate Time Management Expert Microsoft Excel Advanced Communication Skills Expert Planning Organization Expert

Behaviors Required Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Team Player: Works well as a member of a group Enthusiastic: Shows intense and eager enjoyment and interest

Motivations Required Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization Self-Starter: Inspired to perform without outside help

Education Required High School or better.

Experience Required 3-5 years: Flexibility to work evenings and weekends for events. 3-5 years: Intermediate computer competency with Microsoft Office software 3-5 years: Strong attention to detail while having solid organizational and multi-tasking abilities. Experience managing event budgets, vendor contracts, and on-site logistics. 3-5 years: Excellent written and verbal communication skills, with the ability to work effectively with vendors, stakeholders, volunteers, and the public.