Program and Event Coordinator

Job Description

Job Description

GENERAL PURPOSE:   Plans, operates and evaluates assigned programs, camps, and special events for the Minot Park District. 

  PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.  

1. Management and Supervision
   • Recruit, train and supervise, discipline, and evaluate seasonal and part-time employees, interns, and volunteers. 
   • Investigate and respond to resident feedback, request and suggestions.
   • Administer and review instructor and participant evaluations.
   • Plan and assign tasks to support volunteer projects as required.  

1. Administration
   • Develop, manage, and evaluate various programs, summer camps and special events for various ages and special interest groups.   Cooperate with staff and community groups to offer these programs within our community.
   • Propose new programs and events.
   • Solicit and coordinate program and events sponsors; cultivate new and enhanced partnerships to offer agency programs and events.
   • Coordinate and monitor agency activities in available facilities.
   • Assist with planning, organizing, and promoting programs and events for the Agency. 
   • Assist in the preparation and implantation of the annual agency budget.
   • Assist in developing in-service training programs and agency manuals.
   • Assist in social media posts regarding programing and special events. 

• Create special events and maintain current events such as: the Fourth of July Festival, Live at Oak Park, Logger fest, Movies and Pumpkin Walk. 

• Schedule, manage and coordinate community events in our park system including but not limited to runs, walks and concerts. 
• Communicate event/program needs to appropriate departments and staff.
• Be able to take payment and secure appropriate paperwork for events/programs.  

MINIMUM QUALIFICATIONS:  

Education and Experience:

Bachelor’s Degree in recreation programming, marketing or public relations is preferred with a minimum two years in a supervisory experience; OR an equivalent combination of education and experience. 

Required Licenses or Certification

• A valid drivers license.  

Required Knowledge and Skill of:

• A working knowledge of computers, word processing and desktop publishing software is required. 
• Knowledge and ability to work effectively within an organization and community structure. 
• Knowledge and ability to supervise and manage employees.
• Ability to cooperate with elected officials, staff and the public. 
• Ability to work without direct supervision.
• Ability to maintain all types of records, including staff personnel and budget monitoring.  
• Ability to respond to complaints and grievances in a professional and courteous manner. 
• Ability to communicate effectively with elected officials, staff, and the public. 
• Ability to communicate in both written and verbal form.  

Reasoning Ability:

• Ability to define problems and deal with a variety of situations. 
• Ability to think quickly, maintain self-control and adapt to stressful situations. 
• Ability to use good judgment and effectively solve problems. 
• Ability to plan work and establish priorities. 
• Ability to distribute work among coworkers and others.  

Work Environment:

The work environments described are representative of those that must be met by an employee to successfully perform the function of this job.  Reasonable accommodation may be made to enable individuals with disability to perform these functions. 

• Ability to work in situations such as telephone calls and other disturbances.
• Ability to work under time pressures such as frequent rush jobs, urgent deadlines. Etc. 
• The duties of this job include physical activities such as standing, walking, repetitive motions, pushing, pulling, and lifting (30lbs).  The duties of this position require a high frequency of light to medium physical requirements with heavy work being performed less frequently.  

Listing will close on Sept 23rd.