Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist is responsible for handling all aspects of auditing, preparing and processing payments to vendors for multiple companies. Responsibilities include establishing vendor relationships, assisting in maintaining vendor profiles, preparing and processing all forms of payables for payments; investigating and resolving invoice discrepancies with vendors and other departments; and assisting financial reporting/accounting team.

Accounts Payable Specialist responsibilities and essential job functions include, but are not limited to the following:

• Establish and maintain relationships with vendors and other departments utilizing multiple communications platforms such as phones, email, messaging and TMS systems
• Perform due diligence tasks to ensure all vendors and documents are legitimate
• Audit and collaborate with other departments to ensure accuracy of vendor profiles across multiple company platforms
• Audit and compare multiple documents with vendor and order information for compliance with contract terms
• Prepare and process invoices for payment accurately and timely
• Reconcile vendor statements and transactions to ensure records are accurate and current
• Effectively investigate and resolve invoices and order discrepancies with vendors within timebound expectations
• Assist financial reporting/accounting team to provide information, documentation and reports as requested
• Assist with month-end and year-end financial close tasks
• Create reports and collaborate with multiple departments to reduce inaccuracies and improve efficiency
• Comply with accounts payable policies and procedures framework, analyze workflow and recommend improvements

Qualifications, Knowledge, Skills, and Abilities:

• High school Diploma or GED required
• Associates degree a plus
• 1+ year of accounts payable experience preferred
• Previous logistics, transportation, domestic or international experience a plus
• Knowledge of accounts payable standard operating policies and procedures
• Knowledge of McLeod, FRONT and AP auditing software such as NAVIX a plus
• Must be proficient in data entry functions
• Must be organized, have keen attention to detail, and be accurate
• Must have unmatched customer service and problem-solving skills
• Must be able to take ownership, prioritize, and complete multiple tasks with strong time management
• Must be able to meet vendor payment and issue resolution deadlines
• Must possess the ability to use critical thinking skills and information analysis when making independent decisions
• Must have initiative to improve upon current processes and contribute solutions and constructive feedback
• Must possess adaptability to adjust priorities based on the flux of business workload
• Must possess strong communication skills, both written and oral, and inter-personal skills, with the ability to clearly professionally communicate with people in all levels of the organization
• Ability to work under pressure and meet deadlines while maintaining a positive attitude
• Proficiency with Microsoft Office Suite
• Ability to read, write, and speak English fluently
• Ability to read, write, and speak Spanish fluently a plus