Accounts Receivable Specialist

Job Description

Job Description

Accounts Receivable Specialist (Construction Billing & Collections)

Location: Belleview, FL 34420

Company: Chad’s Water Works Plumbing LLC

Pay: $20.00 – $25.00 per hour
Job Type: Full-time | 45-48 hrs/week | Monday–Friday | Onsite at main office

This is a high-performance Accounts Receivable role for a detail-driven professional who thrives in a fast-paced construction environment. The A/R Specialist is responsible for managing invoicing, collections, and revenue tracking across residential, commercial, and service plumbing projects.

This role requires strong knowledge of construction billing processes, including AIA pay applications, Notice to Owner (NTO), lien rights, and lien releases. You will be responsible for ensuring all billing is accurate, submitted on time, and collected efficiently.

This is not a clerical position. This is a key financial operations role for someone ready to own outcomes, protect company cash flow, and finish strong every day.

Chad’s Water Works Plumbing is a family-owned, licensed, and insured company serving Marion County and surrounding areas since 2008. We’ve been voted Best of the 352 – Gold Winner, Plumber Category, 2024 & 2025 for our quality work and no-excuses culture.

We handle new construction plumbing, remodels, gas installs and service, and septic system installs (Residential + Commercial). Our projects include Parade of Homes builds, high-end customs, and commercial contracts.

Our mission:
We help clients achieve their plumbing goals by delivering reliable, clean, high-quality work — done right the first time.

Our vision:
To be Florida’s most trusted name in plumbing.

Core Values:

• Own the Outcome — Accountability

• Earn It Every Day — Hustle

• Protect the Mission — Loyalty

• Stay Ready — Discipline

• Lead with Facts — Truth

• Finish Strong — Excellence

• Invoices are accurate, complete, and submitted daily without backlog

• AIA pay applications are submitted correctly, on time, and approved without delays

• NTOs, lien notices, and lien releases are created, tracked, and filed without missed deadlines

• Levelset is monitored daily and all projects remain compliant with lien requirements

• Accounts receivable aging is actively managed and kept current across all buckets (30/60/90+)

• Collections are consistent, proactive, and result in reduced outstanding balances

• Payments are posted daily with accurate application to customer accounts

• Change orders are tracked, billed, and collected without gaps

• New projects are set up correctly with billing, NTO, and documentation in place from the start

• Communication with customers, GCs, and internal teams is clear, professional, and timely

• Documentation is complete, organized, and audit-ready at all times

• Generate and send invoices for residential, commercial, and service projects

• Invoice all completed work daily and maintain backlog invoicing

• Prepare and submit AIA pay applications (G702/G703) and manage Schedule of Values (SOV)

• Review new contracts and project starts to ensure proper billing and NTO setup

• Create and track Notice to Owner (NTO) for all new projects

• Monitor and manage Levelset for NTOs, collections support, intent to lien, and lien filings

• Prepare and track lien releases (partial and final)

• Manage Certificates of Insurance (COI) requests and documentation

• Review and post daily bank transactions, payments, and deposits

• Enter checks and apply payments accurately in QuickBooks Online

• Manage accounts receivable aging and execute collection strategies across 30/60/90+ balances

• Track, bill, and collect approved change orders

• Coordinate with scheduling, estimating, and field teams to verify billing accuracy

• Investigate and resolve discrepancies in billing, payments, or project data

• Strong understanding of construction invoicing and billing workflows

• Proficiency in AIA pay applications, Schedule of Values (SOV), and commercial billing

• Knowledge of Florida NTO requirements, lien rights, and lien release processes

• Experience using Levelset, Procore, or similar lien management systems preferred

• Strong collections skills with ability to communicate professionally and assertively

• Ability to prioritize tasks effectively and manage shifting deadlines in a fast-paced environment

• High attention to detail with fast, accurate data entry (40+ WPM)

• Excellent organizational and multitasking skills

• Ability to remain calm and decisive under pressure

• Strong written and verbal communication

• Dependable, coachable, professional, and accountable for results

• Drug-free and background check ready

• 2+ years Accounts Receivable experience (required)

• 1+ year experience in construction billing or construction accounting (required)

• Experience with AIA billing, NTOs, lien releases, and commercial pay applications (required)

• High school diploma or GED (required)

• Proficiency in Microsoft Word, Excel, Google Docs, Sheets, and Gmail

• Reliable transportation; punctual daily attendance required

• Ability to work at a desk for extended periods

• Lift and carry files, boxes, and equipment as needed (up to 25 lbs)

• Sit, stand, and move throughout the office during the day

• Schedule: Monday–Friday | 7:00 AM – 5:00 PM

• Location: Onsite at main office in Belleview, FL

• Hours: 45–48 hours per week depending on workload

• Overtime available and voluntary

• No required weekends, on-call, or overnight work

We offer a comprehensive benefits package for full-time employees that includes:

• Company vehicle (if applicable)

• Company uniforms provided

• Paid continual training

• Incentive pay for verified customer satisfaction

• Promotion opportunities based on performance

• Health Insurance: 50% company-paid (Years 1–4), 100% after Year 5

• Alternative primary care plan (100% company-paid after 90 days)

• 401K with 6% employer match

• Paid holidays (6/year)

• Paid vacation (40 hrs after Year 1, 80 hrs after Year 2)

• Paid sick/personal days (3/year)

• Unlimited unpaid time off (case-by-case approval)

• Year-end bonus and holiday gift

• Annual team event

• Recruitment bonus program

• Company-paid supplemental life insurance

• Optional vision, dental, and short-term disability coverage

• In-house purchasing team for materials support

• In-house logistics support for tool, equipment and fleet

• Stocked breakroom with ice, electrolytes, coffee, and more

• Dedicated HR and support staff

We are an equal opportunity employer. We hire based on values, performance, and attitude — not background. All qualified applicants are encouraged to apply.

Equal Opportunity Employer. Chad’s Water Works Plumbing complies with all federal employment laws. For more information, applicants may review the “Know Your Rights” notice from the U.S. Department of Labor.