Associate, Benefits and HR Operations

Job Description

About Us

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PPHC is a global strategic communications platform providing clients with a fully integrated and comprehensive range of services including government relations, public affairs, and corporate communications, research and analytics, digital advocacy campaigning, and compliance support. Our companies combined work with 1,500 plus clients, including companies, trade associations and non-governmental organizations, the Group is active in all major sectors of the economy, including healthcare and pharmaceuticals, financial services, energy, technology, telecoms and transportation.

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Position Overview

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The Associate will play a key role in ensuring the effective functioning of human resources activities in our holding company and member companies. Reporting directly to the Director, the Associate will be responsible for a wide range of tasks that support the HR department and company operations with a primary focus on benefits administration.

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As an Associate, you will:

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• Processes and Procedures: Support HR processes and activities including employee benefits administration, payroll, recruitment, and onboarding by providing necessary documents and support.
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• Leave Administration: Assist with leave administration for all member companies; ensure compliance with PPHC policy, individual member company policy, and applicable state and federal law requirements across multiple jurisdictions.
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• Benefits Enrollment: Provide operational support to the planning and execution of the company’s enrollment processes including annual open enrollment; partner with the Associate Director on communications to benefits vendors, HR PALs at member companies, and internal stakeholders.
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• Document Management: Organize, file, and manage benefits and HR related documents including benefits plan summaries, contracts, compliance documents, and other important records for internal and external compliance; upload documents into HRIS System.
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• Onboarding: Support onboarding of new hires, including conducting new hire orientations and answering benefits-related questions.
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• Payroll: Support the Senior Manager with payroll processing; ensure accurate and timely payroll processing for PPHC and its member companies.
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• Record Keeping and Compliance: Create and maintain accurate and up-to-date employee records, both electronic and paper-based, ensuring accuracy, consistency, and confidentiality; organize and file documents such as payroll files, benefits information documentation, and more.
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• Data Management and Updates: Enter and audit employee information into HRIS Systems and external benefit vendors in a timely manner and update information as needed.
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• Customer Service: Provide a high-level of customer service and communication in a timely manner on a wide variety of HR topics.
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• Ad-hoc Support: Support Human Resources team in special projects and additional duties, as assigned.
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To be successful, you will need:

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• Bachelor’s degree in human resources or related field, or equivalent work experience
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• Basic knowledge of employer benefits plans and plan administration
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• Strong business partnering capabilities; ability to create effective and productive work relationships
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• Advanced verbal and written communication skills
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• The ability to proactively anticipate business needs
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• Excellent organizational skills and attention to detail
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• Proven ability to operate with integrity and ethics, and maintain highest standards of confidentiality
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• Willingness and ability to meet and exceed established deadlines
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• Dependability and reliability
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• Be able to adjust to flexible work schedules
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• A passion for data
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• Familiarity with laws, regulations, and best practices applicable to employment and recruitment.
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• Proficient with or the ability to quickly learn applicant-tracking software or other HRIS systems
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• A “Can – Do” Attitude
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What We Offer:

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• Generous PTO policy of 21 days per year for all full-time employees
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• Competitive yearly bonus structure based on performance
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• 401K plan with traditional and Roth options
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• Medical/Dental/Vision coverage for employees and families with opportunity to enroll in HSA
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• Opportunities to enroll in Flexible Spending accounts and Commuting accounts
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• Company paid basic life insurance of $50,000, long term disability, and short-term disability coverage
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• Company paid access to a wide range of health and well-being resources and services including telephonic counseling, legal advice, and other services
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Additional Information

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While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel, or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Public Policy Holding Company (PPHC) is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. PPHC does not discriminate based on disability, veteran status, or any other basis protected under federal, state or local laws.