Administrative Assistant 3 4P/846

Administrative Assistant IIIWe are seeking an experienced Administrative Assistant III to provide high-level administrative and office support to directors, managers, and staff in a fast-paced professional environment. The ideal candidate will have strong experience with calendar management, meeting coordination, travel arrangements, email communication, action-item tracking, document preparation, event support, and office administration.Provide administrative support to directors, managers, and staff.Manage calendars, appointments, meetings, and scheduling.Coordinate business travel arrangements and related logistics.Send, receive, and respond to professional emails and communications.Field and route telephone calls.Compile meeting notes and track action items.Send reminders and follow up on outstanding tasks.Plan meetings, including room coordination, logistics, and catering.Arrange deliveries and coordinate office-related requests.Support key employee events, including birthdays, illnesses, bereavements, and other special occasions.Manage office supplies and maintain appropriate inventory levels.Organize, maintain, and file administrative documentation.Prepare, review, analyze, format, and proofread documents, emails, presentations, and reports.Maintain spreadsheets, databases, presentations, and other business records.Prioritize daily workload and manage multiple competing deadlines.Provide proactive solutions to administrative and operational issues.Handle confidential and sensitive information professionally.5–10 years of administrative, executive support, or office management experience.Strong calendar and meeting management experience.Experience coordinating travel and business logistics.Strong proficiency with Microsoft Office applications, including: Outlook, Word, Excel, PowerPoint.Experience working with spreadsheets, databases, and presentation software.Strong proofreading, document review, and written communication skills.Excellent organizational and time-management abilities.Strong attention to detail.Ability to learn new tasks and systems quickly.Ability to manage multiple priorities in a rapidly changing environment.Strong problem-solving and decision-making skills.Professional-level verbal and written communication skills.Experience supporting directors, senior managers, or executive-level professionals.Experience tracking action items and coordinating follow-up activities.Experience planning business meetings and employee events.Strong customer service and stakeholder-management skills.