Administrative Assistant II 4P/ 656

Administrative Assistant II Project Shared Services (PSS)

Location: Atlanta, GA 30308 Contract- 3 Years Client- Georgia Power

Position Overview

The Administrative Assistant II provides high-level administrative and coordination support to middle and upper-level managers within the Project Shared Services (PSS) organization.

PSS delivers standardized frameworks for project controls, construction services, and project management to support successful capital project execution across Southern Operating Companies. This role contributes to effective onboarding, employee engagement, meeting coordination, and daily operational support while maintaining professionalism, discretion, and accuracy.

Key Responsibilities

Executive & Calendar Support

• Proactively manage calendars and access for Directors and General Managers.
• Coordinate travel arrangements and meeting logistics.
• Arrange facilities, catering, and schedules for management meetings.

Financial & Administrative Support

• Process invoices, expenses, and timekeeping entries using Oracle Financials and HR systems.
• Review department charges for accuracy (telecom, supplies, etc.).
• Support timekeeping activities for PSS teams.

Office Operations & Records Management

• Organize and maintain administrative records in compliance with retention requirements.
• Manage document storage and record retention processes.
• Procure and manage office and printer supplies.
• Coordinate maintenance of office equipment with building services.

Onboarding & Employee Engagement

• Serve as primary contact for I-9 verification.
• Coordinate onboarding logistics (office setup, access, equipment).
• Assist with interview coordination and job announcements.
• Support training material production and coordination.
• Coordinate employee recognition activities and recurring meetings.

Communication & Collaboration

• Assist in developing presentations and documentation.
• Support leadership communications.
• Partner with other administrative assistants across departments.
• Support Employee Engagement initiatives within PSS.

Required Qualifications

• High school diploma required; Associate or Bachelor's degree preferred.
• Minimum 3 years of administrative experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience using business systems for:
  • Expense processing
  • Timekeeping
  • Financial tracking
• Strong organizational and interpersonal skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy.

Behavioral Attributes

• Exercises sound judgment, discretion, and confidentiality.
• Adapts quickly to changing priorities.
• Anticipates team needs and proactively solves problems.
• Communicates effectively with leadership.
• Delivers work accurately and on time.
• Demonstrates Southern Company values:
  • Safety First
  • Intentional Inclusion
  • Act with Integrity
  • Superior Performance

Additional Notes

• Two mandatory assessments must be completed before application review.
• Both assessments must be completed within the designated timeframe to remain eligible.