Administrative Assistant 2 4P/906

Administrative Assistant II

We are seeking an experienced Administrative Assistant II to provide administrative and office support to multiple professionals, including managers and senior leaders.

The ideal candidate will have strong experience with calendar management, travel coordination, document preparation, Microsoft Office applications, office administration, and customer service. This role requires excellent organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative and office support to multiple professionals and managers.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate travel arrangements and related logistics.
• Field and route telephone calls.
• Receive and direct visitors.
• Perform filing, scanning, copying, and general document management.
• Coordinate meal orders and meeting-related logistics.
• Prepare, review, analyze, format, and proofread documents, emails, presentations, and reports.
• Maintain spreadsheets, databases, records, and other administrative information.
• Organize daily workload based on priorities and deadlines.
• Support multiple assignments and projects simultaneously.
• Respond proactively to administrative issues and changing priorities.
• Maintain professional communication with employees, managers, vendors, and visitors.
• Handle confidential or sensitive information appropriately.

Required Qualifications

• 35 years of administrative assistant, office support, or related experience.
• Strong calendar management and scheduling experience.
• Experience coordinating business travel.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with spreadsheets, databases, and presentation software.
• Strong proofreading and document-review skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail.
• Ability to learn new tasks and systems quickly.
• Ability to meet deadlines in a fast-paced, changing environment.
• Strong problem-solving and decision-making skills.
• Professional-level written and verbal communication skills.

Key Skills

Administrative Support | Calendar Management | Travel Coordination | Microsoft Office | Outlook | Excel | Word | PowerPoint | Scheduling | Document Management | Proofreading | Office Administration | Meeting Coordination | Customer Service