Conference Event Planner II - Hybrid

Conference Event Planner II - Hybrid #26-06513 Emeryville, CA Hybrid Contract Starts 7/20/2026 Ends 1/17/2028 Aptask Global Workforce (AGW) is seeking a Community Engagement Specialist - II* - Hybrid for a contract position with a Major Biotechnology Company located in Emeryville, CA. This is an 18+ month contract opportunity. This role will bring congress planning experience to the team and support the successful execution of U.S.-based congresses and related meetings. The ideal candidate will independently manage core planning activities for smaller congresses and provide planning support on larger, more complex meetings, including timelines, registration, budget tracking, purchase orders, vendor coordination, and onsite readiness. Responsibilities Lead and coordinate planning efforts for Tier 2/3 & regional congresses by partnering with planners, business partners, and vendors to ensure smooth execution and alignment with team goals Partner with planners to coordinate and streamline key processes across U.S. based congresses, including registration communications, asset and budget management, and data entry Manage the congress allocation process with departmental points of contact and vendors using an internally bespoke platform Lead development and maintenance of core team resources, including planning frameworks, playbooks, roadshow materials, congress overview slide decks, and best practices documentation, to support consistent, high-quality execution Support the adoption and integration of new tools and technologies (including AI solutions) to improve team efficiency Monitor and track deliverables, deadlines, and congress budgets, proactively identifying and resolving operational gaps, including invoice follow-up Upload and maintain inventory of structural and graphic assets Serve as a point of contact for operational questions and as a connector between planners and other functions Provides post-event analysis, including event metrics May provide training to other groups/departments on functional policies/processes Requirements 3+ years of related experience and a BS or BA degree Experience with congress, event or project coordination, and a willingness to learn new tools and systems Strong organizational and project management skills, with an eye for process improvement Collaborative, service-oriented mindset; able to build relationships and communicate clearly at all levels Comfort with ambiguity and the ability to translate big-picture goals into actionable plans Influences without authority to build consensus and drive outcomes across highly matrixed teams through effective collaboration and information sharing Adapts quickly to change, embracing new information and challenges with a fail-forward, continuous improvement mindset Only candidates available and ready to work directly as Aptask Global Workforce (AGW) employees will be considered for this position. Desired Skills Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM) or equivalent certification is preferred Experience in biotech or pharmaceuticals industry preferred Pay Range Up to $48.20 per hour Benefits Medical Vision Sick Pay (for applicable states/municipalities) EEO Statement ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. #J-18808-Ljbffr AGW