Office Manager

DreamMaker Bath & Kitchen Office Manager Location St. Louis Park, MN Employment Type Full-Time, W-2 Essential Duties and Responsibilities General Office Management Open and close the office (9 AM - 5 PM) Answer phones, route calls to GM, Sales, Production, and Marketing teams Maintain office equipment and supplies, ensuring regular stock Organize office filing system and maintain a clean workspace Process and distribute daily mail promptly Stay current with new information from the franchisor's Learning Center Manage IT-related duties or issues as they arise Coordinate staff travel arrangements as needed Participate in weekly staff meetings and provide reports Sales Support Process incoming leads and enter details into JobTread software Assemble prospect and new client packets Assist the sales team as needed Production Duties Track and manage warranty calls Coordinate trade partners' information in JobTread software Provide status updates to GM and Sales on design retainers and proposals Manage returned or leftover materials from job sites Oversee production vehicle registration renewals Attend training meetings Follow the DreamMaker Code of Values Purchasing Duties Order materials using the Purchase Order system in JobTread Inspect material deliveries for quality and accuracy Review purchase orders for accuracy before ordering Attend training meetings Accounting/HR Duties Bank Deposits & Financial Tracking: Make bank deposits and input A/P and A/R data into JobTread and QuickBooks Payroll Management: Prepare and manage payroll in ADP using JobTread/QuickBooks Time Tracking: Track daily time cards in JobTread for production commissions Job Costing & Reports: Print job costing reports and prepare weekly financial reports Budgeting & Forecasting: Prepare company budgets, business plans, and forecasts Purchase Orders & Taxes: Prepare purchase orders and assist with monthly/quarterly tax submissions Accounts Receivable: Review and collect accounts receivable promptly Human Resources: Maintain and update company insurance policies Prepare new hire and termination paperwork Manage employee benefits and worker compensation paperwork Coordinate background checks and performance reviews Attend training meetings Marketing Duties Budget Management: Prepare and manage the marketing/promotion budget in coordination with the GM Client Surveys & Campaigns: Send GuildQuality survey information to clients and coordinate email campaigns Advertising & Networking: Coordinate vehicle wraps and digital/print ads with Webrunner Coordinate local networking events such as home shows, open houses, etc. Work with Webrunner to customize the local website and send monthly e-newsletters Attend training meetings Education and Experience Associate or Bachelor's degree in Accounting, Business, or related field Minimum of 5 years of work experience, with at least 2 years in office management or accounting Experience in the construction industry is a plus Proficiency in QuickBooks accounting software and MS Office applications Experience with JobTread or similar construction software is preferred Strong understanding of construction basics Other Qualifications Excellent customer relations skills Ability to work effectively in a team environment Strong verbal and written communication skills Time management and prioritization abilities Self-starter with goal-setting abilities Attention to detail and problem-solving skills Who You Will Report To General Manager This position requires collaboration with all departments to achieve the company's brand goals, mission, and vision while adhering to our Code of Values. You will play a crucial role in ensuring the achievement of sales and profitability objectives each year. Benefits Salary: $50,000-$75,000/ year DOE Health Insurance: 50% company contribution after the eligibility period 401(k): 3% company contribution after the eligibility period Paid Time Off: 10 days annually Paid Holidays: 7 holidays per year DreamMaker Bath & Kitchen is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr