Executive Strategic Coordinator to the CEO

Job Description

Job Description

Executive Strategic Coordinator

Department: Executive Office / Operations

Reports To : Director of Operations

Employment Status Classification: Full-Time; Exempt

Salary: $50,000 to $55,000 annually

Schedule: Monday - Friday, 8:30 AM to 4:30 PM (In-office, Flexibility to work remotely on Fridays)

Location : Troy, Michigan

About Community Housing Network

Community Housing Network (CHN) is a nonprofit organization committed to providing homes for people in need through proven strategies of homeless prevention, housing assistance, affordable housing development, community education, advocacy, and referrals. Since 2001, CHN has served as the leading housing resource nonprofit organization in southeast Michigan and serves thousands of families and individuals annually who are facing homelessness, people with disabilities, low-income households, and other vulnerable Michigan residents.

Community Housing Network is building thriving communities and overcoming homelessness and housing instability through a work environment dedicated to empowering a work/life balance success through our Core Values: Inclusion, Integrity, Innovation and Passion.

Community Housing Network provides excellent employment opportunities with competitive salaries and a comprehensive benefit package. All full-time employees enjoy a rich package of benefits including:

• Health Insurance
• Dental
• Vision
• Health Care and Dependent Care Flexible Spending
• 401k
• Life Insurance
• Long Term Disability Insurance
• Voluntary Products: Short Term Disability Insurance, Life Insurance, Pet Insurance, Hospital Indemnity, Critical Illness, Accident
• Generous Vacation and Medical Leave Time

Community Housing Network is an equal-opportunity employer recognized by the Detroit Free Press as a Top 100 Workplace and honored as a Crain’s Cool Place to Work.

Job Description Summary:

The Executive Strategic Coordinator serves as a key partner within the President's Office, working closely with the President & CEO to enhance leadership effectiveness, advance strategic priorities, and maximize organizational impact. This is not a traditional executive support role. It is an opportunity to serve as a strategic partner in advancing affordable housing, preventing homelessness, and strengthening communities across Southeast Michigan.

Operating as an extension of the President's leadership capacity, the Executive Strategic Coordinator helps drive organizational priorities forward by coordinating strategic initiatives, managing executive operations, facilitating cross-functional collaboration, and ensuring timely execution of key projects and commitments. The role anticipates needs, prepares executive communications, organizes complex projects, and creates the structure, accountability, and follow-through necessary to achieve organizational goals.

The ideal candidate brings exceptional judgment, discretion, initiative, and organizational skills, along with the ability to manage competing priorities in a fast-paced environment. This highly visible position requires a proactive, solutions-oriented professional who can build strong relationships, handle sensitive information with confidence, and contribute meaningfully to the organization's mission and long-term success.

Essential Functions:

• Executive Partnership
• Partner closely with the President to coordinate daily priorities and support effective decision-making.
• Manage executive scheduling with an emphasis on aligning time with organizational priorities and strategic objectives.
• Prepare agendas, briefing materials, background information, presentations, and meeting materials.
• Draft, edit, and proofread correspondence, reports, presentations, and executive communications.
• Coordinate travel, speaking engagements, and executive logistics.
• Exercise independent judgment in responding to inquiries and determining appropriate follow-up while maintaining confidentiality.

Key Competencies:

Strategic Initiative Coordination

• Directly supervise the Executive Support Specialist, providing guidance, mentorship, and performance feedback to support professional growth and accountability.

• Delegate and oversee administrative tasks to ensure quality, timeliness, and alignment with organizational standards.

Executive Communications & Research

• Prepare executive correspondence, talking points, reports, presentations, and Board materials.
• Conduct research and summarize information related to housing policy, community initiatives, emerging trends, legislative issues, and organizational priorities.
• Assist in preparing materials for public presentations, conferences, and community meetings.
• Ensure executive communication reflects organizational values and professionalism.

Executive Office Operations

• Coordinate workflows across the Executive Office.
• Develop systems that improve organization, efficiency, and accountability.
• Maintain executive files, records, and document management systems.
• Prepare expense reports and coordinate executive administrative processes.
• Identify opportunities to leverage technology, Microsoft 365, Copilot, AI, and automation tools to improve productivity.

Qualifications and Skills:

• Bachelor's degree preferred; equivalent experience considered.
• Five or more years supporting senior executives or leading complex administrative and project coordination work.
• Demonstrated experience coordinating multiple projects simultaneously.
• Exceptional written communication and editing skills.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Copilot.
• Strong organizational, analytical, and problem-solving abilities.
• Demonstrated ability to exercise sound judgment and maintain strict confidentiality.
• Valid driver's license and reliable transportation.

Success Factors:

The successful candidate will naturally:

• Think three steps ahead.
• Anticipate needs before they become urgent.
• Bring order and clarity to complex work.
• Take ownership without waiting to be asked.
• Build trusted relationships throughout the organization.
• Communicate professionally and thoughtfully.
• Adapt easily as priorities evolve.
• Maintain exceptional attention to detail.
• Enjoy helping others succeed.
• Find satisfaction in making the organization more effective.

Agency Expectations:

• Commitment to confidentiality, integrity, and adherence to organizational values.
• Adhere to agency policies and procedures.
• Demonstrate exceptional communication and organizational skills.
• Maintain a positive and respectful attitude.
• Demonstrate flexible and efficient time management and ability to prioritize workload.
• Consistently report to work on time and prepared to perform duties of position.
• Have a strong work ethic that equally prioritizes the needs of participants and the needs of the organization.
• Proactively and effectively communicate the knowledge gained from education/trainings/conferences to others in the organization through the use of presentations, emails, and conversations.
• Execute all duties within the framework of Housing First and trauma-informed care principles.
• Prioritize cultural understanding, respect, resilience, adaptability, conflict resolution, and resourcefulness.
• Upholds organizations core values of integrity, inclusion, innovation, passion and vision within our organization and the people we serve.
• Display effective leadership skills to gain and maintain credibility, trust, and respect of all employees.

Travel:

Minimal travel required (less than 10%). This position is an on-site office position, working in the Troy office 5 days per week.

CHN reserves the right to require a motor vehicle record check with respect to any employee where driving is an essential function of the position.

Work Environment and Physical Demands:

• This position is based in the Troy office, with remote work permitted as needed.
• To work from home, the candidate must have a home office that allows for privacy.
• The primary functions of this job are sedentary and may require the ability to be active, including walking, standing, bending, climbing stairs, and lifting; this position also requires activities of commuting to the corporate office.

Disclaimer:

This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.