Operations Administrator
byVINNIK
Job Description
Job Description
ABOUT BYVINNIK
byVINNIK is a size-inclusive, ethically manufactured luxury fashion brand based in Los Angeles. We design bold, theatrical garments using deadstock and premium textiles, with a focus on craftsmanship, body diversity, and sustainability. Our pieces have been worn by celebrities, featured in major publications, and selected by top stylists for red carpets, performances, and global campaigns.
We're seeking a highly organized, detail-oriented Operations Associate to oversee the daily flow of products, inventory, and materials within our creative studio. This role is responsible for new product intake and order fulfilment. This role is vital to ensuring seamless backend operations, maintaining the showroom floor, supporting live and digital sales, and delivering an exceptional experience to customers and retail partners.
KEY RESPONSIBILITIES
Warehouse, Showroom & Inventory Management
Maintain cleanliness, organization, and workflow of the mezzanine-level warehouse and showroom floors
Ensure the showroom floor is consistently clean, visually merchandised, and on-brand
Track and manage finished goods, raw materials, trims, packaging supplies, and office inventory
Ensure one of each style/print in Suzanne’s size (or nearest equivalent) is always present on the showroom floor
Accurately pick, pack, and fulfill all online and showroom orders
Reset and reorganize inventory following pop-ups, events, fittings, photoshoots, and live sales
Execute errands and production-related tasks, including vendor coordination
Maintain and update website (Shopify) product listings, imagery, inventory, discount codes, and collections
Remove reserved or unavailable items from live listings in real time
Regularly audit digital inventory (Shopify and third-party platforms) against physical stock in both showroom and warehouse
Include costing data in product listings when available
Work with team to keep storage unit with fabric and materials organized by fabric type/color
Customer Service & Administrative Support
Respond to customer emails with professionalism, empathy, and promptness
Maintain CRM and inventory spreadsheets; assist with compiling reports and data
Support wholesale and PR processes, including order tracking and stylist pull management
Maintain accurate product listings on Shopify and third-party platforms (e.g., Faire, Wolf & Badger)
Marketing & Sales Support
Assist with live sales: manage order logging, monitor comments (“sheriffing”), and occasionally appear on camera
Design promotional assets in Canva for email, Adobe Suite, Google Suite, CRM, Meta, TikTok, Pinterest and other new emerging social media platforms
CRM: Draft and send text/email blasts for launches, restocks, sales, and events
Help maintain seasonal materials including lookbooks, line sheets, and internal marketing docs
Studio, Showroom, Photoshoot & Event Support
Maintain a clean, organized, and welcoming showroom floor daily
Assist with visual merchandising and display setup
Support setup and teardown of events, pop-ups, and activations
Be present during events to assist with styling, customer service, and operational flow
Ensure showroom and mezzanine are clean, safe, organized and aesthetically to the brand standards rid of trash, debris and out of place gear and merchandise
Assist on photoshoots, including preparation, garment tracking, on-set support, and post-shoot organization
Work closely with the Senior Brand Operations & Showroom Manager and Creative Director on daily studio needs
QUALIFICATIONS
Strong organizational skills and attention to detail
Experience with Shopify, Canva, Google Suite, CRM platforms, and email/SMS marketing tools
Excellent written communication and time management abilities
Collaborative, proactive, and solutions-focused
Comfortable lifting up to 50 lbs and working in a two-level studio environment
Passion for ethical, size-inclusive fashion
Willingness to appear on camera for live sales or content when needed and in-person activations
ABOUT BYVINNIK
byVINNIK is a size-inclusive, ethically manufactured luxury fashion brand based in Los Angeles. We design bold, theatrical garments using deadstock and premium textiles, with a focus on craftsmanship, body diversity, and sustainability. Our pieces have been worn by celebrities, featured in major publications, and selected by top stylists for red carpets, performances, and global campaigns. We're seeking a highly organized, detail-oriented Warehouse & Fulfillment Associate to oversee the daily flow of products, inventory, and materials within our creative studio. This role is vital to ensuring seamless backend operations, maintaining the showroom floor, supporting live and digital sales, and delivering an exceptional experience to customers and retail partners.Company Description
ABOUT BYVINNIK\r\n\r\nbyVINNIK is a size-inclusive, ethically manufactured luxury fashion brand based in Los Angeles. We design bold, theatrical garments using deadstock and premium textiles, with a focus on craftsmanship, body diversity, and sustainability. Our pieces have been worn by celebrities, featured in major publications, and selected by top stylists for red carpets, performances, and global campaigns.\r\n\r\nWe're seeking a highly organized, detail-oriented Warehouse & Fulfillment Associate to oversee the daily flow of products, inventory, and materials within our creative studio. This role is vital to ensuring seamless backend operations, maintaining the showroom floor, supporting live and digital sales, and delivering an exceptional experience to customers and retail partners.
$24 - $26 per hour
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