Accounts Payable Associate

Job Description

Job Description

Description:

Life Care Home Health and Hospice Family is growing again! Come join us as an Accounts Payable team member.

The Accounts Payable Associate is responsible for accurately processing vendor invoices, managing payment cycles, and maintaining compliant financial records in accordance with healthcare regulatory and internal control standards. This role supports multiple service lines and ensures timely, accurate payments while maintaining strong vendor relationships.

Essential Duties and Responsibilities

• Process high-volume vendor invoices accurately and timely, including coding to appropriate general ledger accounts and cost centers
• Verify invoices against purchase orders, contracts, and receiving documentation
• Prepare and process weekly or biweekly payment runs (ACH, check, wire)
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain accurate accounts payable files and electronic records in compliance with retention requirements
• Communicate with vendors regarding billing issues, payment status, and account inquiries
• Assist with month-end closing activities related to accounts payable
• Ensure compliance with internal controls, audit requirements, and healthcare regulations
• Support audits by providing requested documentation and explanations
• Collaborate with operations, HR, and leadership regarding invoice approvals and cost allocations
• Monitor aging reports and proactively address past-due items

Healthcare-Specific Responsibilities

• Process invoices related to clinical staffing, medical supplies, pharmacy, DME, and contracted services
• Understand Medicare and Medicaid vendor documentation requirements
• Ensure accurate allocation across locations, service lines, and cost centers
• Maintain confidentiality in accordance with HIPAA and company policies

Requirements:

Qualifications

Education and Experience

• High school diploma or GED required; Associate’s degree in Accounting, Finance, or Business preferred
• 2+ years of accounts payable experience; healthcare experience strongly preferred
• Experience in multi-location or multi-entity environments preferred

Skills and Competencies

• Strong attention to detail and accuracy
• Knowledge of GAAP and basic accounting principles
• Proficiency with accounting systems and ERP platforms
• Strong Excel skills
• Excellent organizational and time-management skills
• Ability to handle confidential information with discretion
• Strong communication and customer service skills

Physical and Work Requirements

• Ability to work in an office or remote environment
• Prolonged periods of sitting and computer use
• Occasional overtime during month-end or audit periods