Parts Coordinator

Company Description
For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future - we look forward to hearing them!


BlueScope North America

Parts Coordinator

Business:

BlueScope North America

Reports to:

Maintenance Manager

Business Unit:

NS BlueScope Coated Products North America

Area:

Maintenance - Kalama

Date:

July 2026

For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology, and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright, and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future - we look forward to hearing them!

Role Outline

The Parts Coordinator supports the Maintenance organization by coordinating the procurement, expediting, inventory accuracy, documentation, and administrative flow of maintenance parts, materials, external services, and storeroom supplies. This role partners with maintenance leaders, planners, engineers, technicians, storeroom personnel, production stakeholders, vendors, and manufacturers to ensure parts and services are requested, sourced, received, tracked, and available when needed to support safe, reliable, and efficient plant operations. The position helps maintain accurate requisitions, material masters, inventory records, bulk stock information, and vendor delivery follow-up while promoting Zero Harm, cost discipline, and responsive service to internal customers.

Key Focus Areas
Parts, Services, and Requisition Coordination

• Create and maintain maintenance requisitions for parts, materials, capital-related items, and contracted services using complete, accurate, and timely information from maintenance engineers, planners, storeroom employees, maintenance associates, and other requestors.
• Clarify specifications, quantities, delivery requirements, quoted prices, substitute items, and approval needs with requestors before purchase activity is completed.
• Maintain accurate material master, requisition, and purchasing information to support store stock requirements and maintenance planning needs.
• Use business systems such as SAP, Microsoft Office, email, and other tracking tools to document requests, approvals, order status, receipts, pricing, and follow-up actions.

Vendor, Supplier, and Delivery Management

• Communicate professionally with suppliers, manufacturers, and vendor representatives regarding product availability, pricing, specifications, lead times, shipment status, and delivery performance.
• Support best-value sourcing by balancing price, quality, availability, delivery reliability, and the urgency of maintenance and production needs.
• Track open orders and expedite parts or services when required to meet outage, breakdown, preventive maintenance, and project timelines.
• Resolve shipping, receiving, pricing, and delivery deviations by coordinating with vendors and affected maintenance personnel and escalating issues as appropriate.

Storeroom, Inventory, and Materials Support

• Support efficient storeroom operations by helping maintain accurate records of quantity, type, value, price, receipt, and disbursement of stocked parts, materials, and supplies.
• Coordinate cycle counts, physical counts, periodic audits, and discrepancy follow-up to improve inventory accuracy and system reliability.
• Maintain bulk stock lists, pricing, and replenishment information in coordination with storeroom and maintenance stakeholders.
• Support housekeeping, organization, labeling, documentation, equipment plans, procedures, SOPs, and safe work practices in the parts room and related storage areas.

Maintenance and Reliability Support

• Coordinate parts availability in support of daily and weekly preventive maintenance, planned work, outages, breakdown response, repair work, and project-related activities.
• Partner with maintenance planners, engineers, supervisors, and technicians to ensure service kits, critical spares, and routine parts are available when needed.
• Identify repeat stock issues, delivery risk, obsolete or missing information, and improvement opportunities that affect maintenance execution or equipment reliability.
• Support continuous improvement efforts related to MRO inventory, vendor performance, purchase request flow, documentation quality, and maintenance customer service.

Safety, Compliance, and Professional Conduct

• Work safely and follow site expectations, PPE requirements, warehouse practices, and applicable procedures when entering the maintenance shop, storeroom, mill, or production areas.
• Maintain courteous, tactful, and professional relationships with internal customers, vendors, manufacturers, and co-workers.
• Protect business interests by maintaining accurate records, supporting reasonable pricing, and ensuring purchasing and inventory activities align with company practices and approval requirements.
• Respond promptly to time-sensitive requests such as quotes, expedite needs, receiving deviations, delivery changes, and outage-related part requirements.

Foundational Experience
Required Qualifications and Experience

• High school diploma or GED required.
• Demonstrated experience coordinating, purchasing, expediting, receiving, or managing parts, materials, supplies, or services in a manufacturing, maintenance, warehouse, storeroom, or similar operational environment.
• Proficiency with Microsoft Office tools, especially Excel, Word, Outlook/email, and general office equipment; ability to learn and effectively use additional business systems.
• Working knowledge of SAP or similar ERP, CMMS, inventory, purchasing, or materials management systems.
• Strong organization, follow-up discipline, attention to detail, and ability to manage multiple priorities in a fast-paced, time-sensitive environment.
• Strong written and verbal communication skills with the ability to work professionally with vendors, internal customers, maintenance teams, and cross-functional stakeholders.
• Ability to solve problems, analyze information, reconcile discrepancies, and make sound recommendations while working under pressure and deadlines.
• Ability to work safely in office, warehouse, storeroom, maintenance, and manufacturing environments and meet site PPE requirements.
• Ability to work weekends, extended hours, outage support, or adjusted schedules when business needs require.

Desired Qualifications

• Experience with maintenance, reliability, preventive maintenance, MRO, spare parts, or storeroom processes.
• Inventory management, cycle counting, purchasing, vendor management, or materials control experience.
• Knowledge of accepted warehousing methods, inventory methods, requisition processes, open-market purchasing, formal competitive bid techniques, and item specifications for equipment, materials, capital improvements, and services.
• Experience supporting heavy manufacturing, steel, metal processing, construction products, or industrial maintenance environments.

Skills and Abilities:

• Customer-focused service mindset with strong internal customer support.
• Ownership, accountability, persistence, and strong follow-up through completion.
• Ability to prioritize urgent requests, delivery risks, outage needs, and routine administrative work without losing accuracy.
• Sound judgment when balancing cost, quality, availability, delivery urgency, and business impact.
• Clear communication, tact, and professionalism when working with suppliers and internal stakeholders.
• Analytical and detail-oriented approach to inventory accuracy, pricing, records, and discrepancy resolution.
• Ability to work independently with limited direction while aligning decisions with company procedures, approvals, and maintenance priorities.
• Commitment to Zero Harm, housekeeping, continuous improvement, and reliable maintenance execution.

Leading at BlueScope Attributes

• Creative Problem Solver - Seeks and leverages diverse perspectives; fosters innovation and creative solutions; finds smarter solutions and uncovers value.
• Change Facilitator - Models continual improvement; seizes opportunities to adapt; is optimistic about change and motivates others in the change journey.
• Results Achiever - Delivers against continually higher levels of performance; strives for constant improvement; looks for ways to work smarter; pushes forward despite ambiguity.
• Builder of Customer Value - Seeks to know customers deeply; walks in the customers shoes; constantly thinks about adding value to customer relationships.
• Collaborative Partner - Seeks to understand; shares knowledge; builds and uses diverse networks for greater impact; uses a range of skills and approaches to influence others.
• Capability Builder - Prioritises learning and development and stretch outside comfort zones; invests in strengthening capability; makes judgements that allow others to achieve their full potential.

Work Environment

• Primary work is performed in an office or administrative setting with frequent interaction in the maintenance shop, storeroom, receiving areas, warehouse, and mill/production areas.
• The employee may be required to enter areas near moving mechanical parts, mobile equipment, overhead cranes, welding, burning, machining activities, hazardous chemicals, and hot or cold industrial conditions.
• The noise level may be moderate to high in manufacturing or maintenance areas and may require hearing protection.
• The employee must utilize required PPE when accessing designated manufacturing, maintenance, warehouse, or storeroom areas.
• The role may require standing, walking, lifting, material handling, computer work, and extended periods of prioritizing time-sensitive requests.

Additional Information
The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level.

The benefits are just as rewarding as the work at BlueScope. To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement.


EEO: Employer/M/F/Disabled/Protected Veteran

BlueScope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other things, or status as a qualified individual with disability.