Administrative Assistant

About the Opportunity We are seeking a highly organized and detail-oriented Administrative Coordinator to join a growing team. This role is ideal for someone who enjoys working behind the scenes to keep operations running smoothly through strong administrative support, record management, and data accuracy. The ideal candidate is comfortable handling documentation, following up on outstanding items, maintaining organized records, and supporting internal teams with day-to-day administrative tasks. Key Responsibilities Monitor outstanding items and ensure timely follow-up on unresolved requests. Verify that all required approvals, documentation, and supporting materials have been received and are complete. Proactively communicate with internal stakeholders regarding missing information or pending approvals. Maintain and organize electronic and physical files to ensure accuracy, accessibility, and compliance. Perform data entry and update records within company systems. Review documents for completeness and accuracy. Support administrative processes and workflow coordination across departments. Assist with reporting, record maintenance, and general office support duties. Manage multiple priorities while meeting deadlines in a fast-paced environment. Required Qualifications Previous administrative, clerical, office support, or data entry experience preferred. Strong attention to detail and accuracy. Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word. Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to work independently while collaborating effectively with a team. Problem-solving mindset and willingness to take initiative. Job Type & Location This is a Permanent position based out of Ramsey, MN. Pay and Benefits The pay range for this position is $52000.00 - $62400.00/yr. Hourly role, $25-30/hour. Health & wellness benefits. Workplace Type This is a fully onsite position in Ramsey,MN. Application Deadline This position is anticipated to close on Jul 21, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. Aston Carter