Assistant Project Manager

Posting Details

Posting Details

Posting Number


S15437P

Working Title


Assistant Project Manager

Department


FMD-Project Management

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia Facilities Management Division is the largest of seven (7) divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 900 personnel within the division manage, operate and maintain campus landscapes, buildings and infrastructure to promote the long-term sustainability of the University.

College/Unit/Department website


fmd.uga.edu

Posting Type


External

Retirement Plan


TRS

Employment Type


Employee

Benefits Eligibility


Benefits Eligible

Full/Part time


Full Time

Work Schedule

Additional Schedule Information

Monday-Friday 8:00 AM-5:00 PM On occasion, employee may be required to perform duties after hours (evenings and weekends) due to emergency situations or planned work.

Advertised Salary


$50,000 or Commensurate with Experience

Posting Date


07/14/2026

Open until filled


Yes

Closing Date

Proposed Starting Date


08/31/2026

Special Instructions to Applicants

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Location of Vacancy


Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( View email address on click.appcast.io ).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title


Proj Coord Asst-Construct I

FLSA


Non-Exempt

FTE


1

Minimum Qualifications

Associate's degree or equivalent

Preferred Qualifications

• Bachelor's degree in construction management, engineering, architecture, building construction, facilities management, or a related field; or an equivalent combination of education and experience.

• Experience in construction, facilities management, architecture, engineering, or project administration.

• Familiarity with contract administration, budgeting, and construction documentation.

• Experience with project management software and Bluebeam Revu.

• Experience in a higher education, institutional, or commercial construction environment.

Position Summary

The Assistant Project Manager (APM) provides administrative support for the planning, administration, execution, and closeout of capital improvement, renovation, and construction projects. Under the direction of Project Managers and Senior Project Managers, the APM assists with project documentation, contract administration, budget tracking, schedule monitoring, and project closeout activities. This developmental role receives hands-on training and mentorship across all phases of project management, preparing the incumbent for advancement to a Project Manager position.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of accounting and financial principles.
• Ability to learn and utilize new software related to project management, reviews, and financial transactions.
• Strong communication and organizational skills, with the ability to prioritize and complete various project tasks.
• Understanding of design, construction principles, and construction project delivery methods.
• Ability to establish and maintain effective working relationships with university personnel .

Physical Demands

Sitting for extended periods, visiting active construction sites with rough terrain and variable weather conditions, and driving to perform job-related duties.

Is driving a responsibility of this position?


Yes

Is this a Position of Trust?


No

Does this position have operation, access, or control of financial resources?


No

Does this position require a P-Card?


No

Is having a P-Card an essential function of this position?


No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?


No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)


No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

Duties/Responsibilities

Project Support & Coordination

• Support FMD staff in managing capital projects and guiding informed decision-making throughout all phases, from programming and design to construction and closeout.
• Assist project managers with contract administration, documentation, schedule tracking, and communication coordination among contractors, consultants, and stakeholders.
• Attend site visits and meetings to observe activities, offer support, and record meeting minutes, ensuring follow-up on action items and punch list completion.
• Ensure smooth project execution through effective communication and documentation management.
• Help gather and format close-out documentation.
• Perform other duties as assigned.

Percentage of time


35

Duties/Responsibilities

Financial, Contract, & Proposal Support

• Support detailed reviews of contractor payment applications, invoices, cost estimates, proposals, and professional service evaluations.
• Assist in obtaining, processing, and tracking work proposals, contracts, and budget expenditures.
• Aid project managers in reviewing proposals, scopes, and fees.
• Assist with documentation to support the project management team at each project stage, including programming, design, construction documents, equipment lists, and construction administration.
• Develop and maintain benchmarking data for fees of design professionals, consultants, and contractors.
• Assist in monitoring annual capacities of design and construction management firms.

Percentage of time


25

Duties/Responsibilities

Communication, Documentation & Reporting

• Assist with preparation of communication materials to update FMD leadership, university leadership, campus personnel, design professionals, contractors, and vendors on project status.
• Provide detailed equipment lists, budgets, and scope summaries as required.
• Effectively communicate project information through oral, written, and visual formats to support project management.
• Organize project records, prepare meeting minutes, track action items, and assist with reports and presentations.
• Assist with drafting notifications, including outages, street closures, and project updates.

Percentage of time


25

Duties/Responsibilities

Process Improvement & Operational Support

• Contribute to process improvement initiatives, with an emphasis on FMD business office workflows and enhancing project delivery efficiency.
• Support the standardization, documentation, and organization of project data and reporting tools.
• Assist in improving internal coordination, workflows, and reporting mechanisms.
• Ensure consistent and accurate documentation across projects.
• Facilitate the development and implementation of reporting tools to streamline project tracking.
• Promote best practices for process and data management within the team.

Percentage of time


15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name


Kasie Price

Recruitment Contact Email


View email address on click.appcast.io

Recruitment Contact Phone


View phone number on click.appcast.io

Posting Specific Questions

Required fields are indicated with an asterisk (*).



Applicant Documents



Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents