Registrar - Georgia Connections Academy

Job Title: School Registrar

Georgia Connections Academy is a tuition-free, full-time virtual school for students in grades K-12 throughout Georgia. The school is authorized by the Georgia Charter Schools Commission and governed by an independent Board of Directors, with a mission to maximize academic achievement for students who are seeking other academic options. The school is operated by Georgia Connections Academy, a nonprofit corporation, through a contract with Connections Academy of Georgia, LLC, to provide its educational program and other services. Connections Academy, a division of Connections Education, is accredited by AdvancED, and GACA is accredited by the Southern Association of Colleges & Schools Council on Accreditation and School Improvement.

Georgia Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary and Responsibilities

Working from the Duluth, Georgia, office and from your home office within Georgia, the School Registrar will be responsible for daily administrative tasks of the school related to input and maintenance of student record data in the school's education management system (EMS) and myGADOE Portal.

All GACA teachers and staff must be able to regularly participate in required in-person activities that may require overnight travel throughout the state of Georgia, including but not limited to:

• School and department meetings
• Student engagement events
• Professional development and required training
• State testing, End-of-Pathway testing, and all in-person summative and formative assessments
• Graduation and other school-level events

Essential Responsibilities

The School Registrar will be responsible for, but not limited to, the successful completion of the following tasks:

Withdrawal Processing & Documentation

• Manage the district withdrawal process, including caretaker-requested and administrative withdrawals
• Process and document withdrawals accurately and in a timely manner within EMS and state systems
• Generate and distribute official withdrawal notices to families and applicable stakeholders
• Ensure all withdrawal records meet state compliance and audit standards

Family Communication & Case Management

• Conduct outreach to families regarding withdrawal status, including sensitive and high-stakes conversations related to administrative withdrawals
• Provide clear, policy-aligned guidance to families regarding next steps and documentation
• Maintain professionalism and confidentiality in all communications

Stage 5 Follow-Up & Student Tracking

• Conduct monthly follow-up on Stage 5 students to determine subsequent enrollment or status
• Perform research and outreach to identify student placement when unknown
• Maintain accurate documentation to support state reporting and compliance requirements

Compliance & Reporting

• Comply with State Laws and Rules
• Maintain an active role in the review and finalization of state reporting
• Utilize the State Longitudinal Data System (SLDS) and myGADOE Portal
• Create and maintain DFCS (Division of Family & Children Services) tracking lists for Social Workers
• Ensure all documentation is audit-ready and aligned with regulatory expectations

Data Integrity & Systems Management

• Maintain accurate and up-to-date student records related to withdrawals
• Ensure data integrity across all systems and reports
• Maintain and update procedures to ensure consistency and compliance

Leadership & Collaboration

• Work closely with school leaders and district administrators
• Supervise an Assistant Registrar
• Support the verification process of Seniors for graduation cohort, as applicable to withdrawal status
• Maintain an active role in continuous process improvement

Other Responsibilities

• Other duties as assigned

Community Engagement & School Support

• Assist in the organization and facilitation of school-wide events (graduation, field trips, engagement activities).
• Participate in student recruitment efforts, marketing events, and family orientations as needed.
• Support the creation of a positive, inclusive virtual school culture through consistent communication, engagement, and community-building practices.
• Perform other duties as assigned to support school operations, strategic initiatives, and student success.

Essential Skills & Competencies

• Strong commitment to equitable practice, high expectations, and individualized student support
• Excellent communication and relationship-building skills
• Effective collaboration within virtual and in-person teams
• Strong organizational skills and timely completion of all required documentation
• Comfort with technology-based virtual learning tools
• Flexibility, problem-solving ability, and a student-centered mindset

Qualifications

Requirements

• Ability to pass a background check
• Associate's or Bachelor's Degree, preferred or equivalent in administrative experience
• Must have a Clearance Certificate through the Department of Education or be able to obtain one within the first 30 days of the first day of hire.
• Previous experience as a school registrar or in a school district administrative role
• Strong technology skills (especially with Microsoft Office products and Google Suite)
• Excellent communication skills, both oral and written
• Highly organized, detailed oriented and punctual
• Ability to maintain confidentiality
• Pleasant, well-rounded, mature personality, with an absolute drive towards professionalism and customer satisfaction
• Student and family-focused approach
• Experience in teaching or supporting Title I schools
• High degree of flexibility
• Demonstrated ability to work well in a fast-paced environment
• Team player track record with demonstrated leadership skills
• Strong interpersonal skills, which include the ability to work effectively with students, parents, staff, and community members from diverse backgrounds.
• Willingness to travel for marketing and state testing events (may require occasional overnight travel)
• Ability to work some occasional evening hours, as needed to support some families
• Must be able to use a personal electronic device and an email address for two-step authentication
• Self-motivated and able to prioritize daily tasks and departmental requests based on urgency

Physical Requirements

• This position requires travel throughout the state of Georgia to conduct official school business. Candidates must possess a valid driver's license, maintain a clean driving record, and be comfortable with regular day trips and occasional overnight travel as needed. A reliable personal vehicle is required.
• While performing the duties of this job, the employee is frequently required to sit for extended periods of time. Employees are also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. Employees are occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.