FBS Analyst II

FBS Analyst II

Agency: Texas A&M University

Department: Procurement Services

Proposed Minimum Salary: Commensurate

Job Location: College Station, Texas

Job Type: Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Essential Duties/Tasks

• Monitor, manage, and maintain the system to optimize return on investment, maximize process efficiency, and ensure functionality across workflows, forms, and system operations, including requisitions, purchase orders, contract request forms, contracts, and resolution of system errors or malfunctions
• Provide support to system users as needed, including departmental customers, back-office staff, and suppliers, by responding to help-desk inquiries and supporting system use across twenty-one TAMUS members including thousands of active users and suppliers
• Review and assess new system features as they are released by JAGGAER. Present the relevant new features to the Procurement Services and Contract Administration staff and demonstrate their use
• Identify and then prepare and post to JAGGAER's client portal, design and/or functional enhancements ("Feature Requests") that would be beneficial to AggieBuy's users but that are not yet available in the system
• Work with Buyers and key suppliers to continually increase digital catalog (punchout or hosted) content that is available and meaningful to customers
• Oversee & coordinate e-commerce activities for all twenty-one TAMU System members that utilize AggieBuy and provide advice and assistance to their respective Procurement and Contract Administration Directors/Managers
• Develop and present custom reports and dashboards to provide customers and managers with spending and transactional data pertinent to their department's business needs
• Stay abreast of developments, trends, and benchmarks within the e-Commerce solutions industry and make recommendations to Executive Management regarding future investments in related technologies

Accounting / Business Support

• Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries
• Reconciles accounts and identifies corrections needed
• Identifies and resolves outstanding items and implements solutions/communicates actions
• Assists with external reporting functions
• Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections
• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

• Tracks internal projects, audits, business records, and records management
• Coordinates access requests
• Oversees or leads a function or serves as a subject matter expert in one or more areas
• Research policies, practices, and/or trouble transactions for solutions
• Prepares and maintains standard operating procedures and internal resource documents
• May review and revise job aides as needed
• May supervise student workers
• May mentor or train subordinate staff members

What You Need To Know

Salary: Compensation will be commensurate to selected hire's experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• Bachelor's degree in accounting, business, or finance, or equivalent combination of education and experience
• Two years of related experience

Preferred Qualifications

• Experience working in higher education and/or e-commerce environments
• Knowledge of or experience using AggieBuy or similar JAGGAER eProcurement platforms
• Practical understanding of governmental or higher education business operations and processes

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
• Strong verbal and written communication skills
• Ability to work independently once given a project
• Ability to apply rules and regulations in a complex environment
• Ability to multitask and work cooperatively with others
• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.