Business Manager

Financial AdministrationHandle accounts receivable and accounts payable, commission trackingand providing monthly spreadsheet of commissions to partners, invoicing,basic general ledger entries in accounting software.Monitor agency budgets and cashflowWork with accountant on financial statements and tax returnsCheck three bank accounts daily for Positive Pay confirmationsReconcile expense reports from sales team (for two companies)Provide vehicle and property changes to insurance company, do a yearlyreview of requirements and a yearly workers’ comp audit (for twocompanies)Work with 401(k) company and pension administrator on enrollments,terminations, loans, etc and send monthly contributions from payrollComplete 401(k) audit annuallyHandle equipment leasesOrder equipment (laptop, etc) as needed for new hire and employeesHR AdministrationProvide salary and expense reimbursement information to payroll servicefor monthly payroll (for two companies)Provide new hires employee paperwork for the payroll service andenrollment in health, dental, vision, life and disability insurance and 401(k)Add new employee health and dental applications through EmployeeNavigator (EN) portal with the insurance agentAssist employees with insurance changes through EN portalRequest and track company email addresses, changesWork with Managing Partner regarding employee issues, discipline,warnings, etcReport FSA contributions monthly to administrative companyReport COBRA requests to administrative company as neededTeam and Office CoordinationSupervise administrative staff - schedule time off, vacations, etcAssist with customer requests, issuesManage office suppliesOversee CRM software and work with data entry specialist on updatesand issuesOversee and work with administrative staff on Quotes programAdministrative support for outside sales teamPick up mail from post office and distributeType: direct hire