Senior Events Specialist

Job Description

Job Description

Work Location: Onsite in the Washington, DC metropolitan area; domestic travel required

BLH Technologies, Inc., seeks an experienced Senior Events Specialist to plan and deliver in-person, virtual, and hybrid meetings for federal health and human services programs. This hands-on role manages conferences, workshops, roundtables, and webinars from initial planning through closeout.

Key Responsibilities

• Develop and maintain event schedules, budgets, work plans, and logistics checklists.

• Coordinate with federal clients, speakers, participants, vendors, and technical teams.

• Obtain vendor quotes and coordinate venues, hotels, catering, audiovisual services, and participant travel.

• Manage registration, attendee communications, meeting materials, and participant support.

• Coordinate room layouts, signage, onsite staffing, and accessibility accommodations.

• Support virtual and hybrid production, including platform setup, speaker rehearsals, breakout sessions, and troubleshooting.

• Manage onsite event delivery and resolve logistical issues promptly.

• Track expenses, review invoices, reconcile budgets, and maintain complete event records.

• Compile attendance data and participant feedback and support post-event reporting.

Qualifications

• Bachelor's degree in event management, communications, or a related field, or equivalent education and relevant experience.

• At least 10 years of experience planning and executing professional meetings and events.

• Federal client experience preferred, including support for NLM, ASPE, ACL, or ACF.

• Demonstrated experience with in-person, virtual, and hybrid event logistics, vendors, travel, and budgets.

• Proficiency with virtual meeting platforms, registration tools, and Microsoft 365.

• Knowledge of federal meeting and travel requirements and accessibility practices, with in-depth knowledge of Federal Acquisition Regulation (FAR) requirements relevant to event planning and vendor coordination.

• Strong organizational, communication, customer service, and problem-solving skills.

• Certified Government Meeting Professional (CGMP) certification strongly preferred; Certified Meeting Professional (CMP) certification also valued.

• Availability for domestic travel and occasional evening or weekend event support.