Maintenance Admin Supervisor

WAWONA FROZEN FOODS

ABOUT THIS COMPANY

We pride ourselves on being family-owned and operated and treating our employees like family. Working at a company where safety and quality are top priorities. Every day, Wawona Frozen Foods' commitment to excellence justifies its reputation for delivering superior quality, value, and service. Wawona's state-of-the-art production methods and facilities ensure consistent high-quality products - all while maintaining the highest food safety standards as required by the USDA and state regulators.

ABOUT THIS ROLE

The Maintenance Administrator Supervisor is responsible for overseeing the admin buying/purchasing team supporting maintenance. The Maintenance Admin Supervisor will follow the procurement process working in collaboration with the purchasing team and supply chain. Following the request for proposal process, reviewing purchase orders and invoices, ensuring parts are on hand and inventory levels are maintained, coordinating with both facilities, and ensuring processes and procedures are followed consistently.

DUTIES INCLUDE

• Active participation in Wawona Frozen Foods' Safety program to maintain a healthy and injury-free environment.


• Participate in training and company meetings to facilitate individual and company growth.


• Compliance with all GMP, HAACP, Food Safety, Food Defense, and SQF policies and procedures.


• Maintains a good attendance record to ensure that there is no interruption to production or services to our customers.


• Wears all required personal protective equipment.


• Communicates with internal and external customers/vendors to ensure equipment is on hand, prepared and priced correctly for projects and preventative maintenance.


• Oversees parts rooms, equipment, tools and boneyard s to ensure correct ordering, procurement, use of all parts, and tracking to keep accurate counts for maintenance needs.


• Update preventative maintenance calendar to ensure project management and completion.


• Manage the MPulse system, ensuring consistency across facilities, priority, and project completion. Reports to leadership on status, tracking, and days to close.


• Coordination with accounting, supply chain, and purchasing team.


• Keeps accurate record keeping , saving, filing, and accurate vendor files, pricing, and records for maintenance/refrigeration team.


• Ensure purchase orders are entered into the ERP system, and invoicing is sent to accounting for payment.


• Ensures bid process and procurement process is consistent for all purchasing of parts.


• Supplies Security team with accurate vendor contact information to ensure vendor information is kept up to date to send out vendor packets and collect insurance.


• Perform cost analysis of vendors, projects, capex projects, and tracking for leadership.


• Utilizes project management tools to ensure project tracking and completion.


• Develop and upkeep a good relationship with current vendors and find new vendors

REQUIREMENTS

• Minimum 5 years of purchasing and project management experience in maintenance, manufacturing, or related field.


• High proficiency with Microsoft Office programs, including Excel, Outlook, Word, and Teams.


• Detail orientated with strong organizational, analytical and problem-solving skills .


• Maintain good attendance and ability to use timekeeping system to accurately track time.


• Working knowledge of ERP system s, especially Microsoft Dynamics Nav/Business Central


• Dependable, great attitude, highly motivated, self-starter, proactive thinker, team player , and strong work ethic


• Excellent written and verbal communication skills , including the ability to effectively communicate.


• Strong organizational and planning skills with the ability to prioritize and manage a demanding workload involving multiple tasks with competing priorities, responsibilities , and tight deadlines with follow-through and minimal supervision.


• Self-motivated

LOCATION

• This position will work out of our Cedar or Alluvial location.

BENEFITS

• Competitive Medical, Dental, Vision, ADD, Life, FSA and DCAP Benefit Options


• Generous 401k with Company Match


• Paid Holidays


• Vacation and PTO


• Wawona Wednesday's, End of Season Appreciation Events, T-shirts and Hats, Employee of the Month


• You'll have the opportunity to work with great people and make a real impact - while being your unique, authentic self at work

WHY SHOULD YOU APPLY

• We learn together. We believe in supporting all employees with all the training, resources, and tools to be successful. We invest in our people, we learn together, we take the time to train, and we grow together. We celebrate OUR people and want each employee to have a long career with Wawona Frozen Foods.


• We focus on building and keeping relationships, going above and beyond, and offering world-class service. Empowering each team member to make Wawona Frozen Foods better every day, come up with improvements and suggest suggestions, and help us be innovative. We are proud of our history and want to continue to leave a legacy.


• Wawona Frozen Foods promotes a work environment that encourages problem-solving, collaboration, and a culture of growth. We roll up our sleeves, we get dirty, we exemplify true grit, and we support each other because we truly care about our people.


• We pride ourselves on having a diverse team matching our diverse product base. We have an inclusive culture where different professional and personal perspectives, ideas, and suggestions are respected and welcomed.


• We pride ourselves on the fast-paced environment that our season creates, and we recognize that if it was not for our people working hard that we would not be as successful.


• We strive to deliver the best fruit products available and to be a valued partner in every one of our customer's successes.


• We take the time to build a relationship with our customers and make sure we are producing and delivering the best products specific to your needs.

PHYSICAL AND/OR MENTAL DEMANDS

While performing the duties of this job, the employee is required to:

• Work in an environment where there can be medium to loud noise and in cold temperatures.


• Stand and walk, feel, reach with hands and arms. Occasionally requested to sit and talk or hear.


• A fast-paced environment that requires high attention to details and minimal down time.


• Occasional lifting and transporting of moderately heavy objects, such as buckets of fruit, boxes, pails, etc. Lifting requirement: Must be able to lift up to 40 lbs. independently.


• Other duties as assigned requiring repetitive tasks, duties, or assignments such as sorting, packing, stacking, or cutting.


• Work flexible/varying schedules to support the team, customers, and deadlines.


• Specific vision abilities required by this job include peripheral vision and ability to see all colors.


• You will be regularly exposed to moving mechanical parts, extreme cold, and vibration. Exposure to cleaning products and agents for the sanitation of equipment and machinery regularly.


• Wear appropriate personal protection equipment and adhere to dress code as outlined for working in a food manufacturing facility.

ADDITIONAL INFORMATION

Applicants must be fully authorized to work in the U.S. and physically be in the U.S.

Wawona Frozen Foods is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, gender identity, or any other protected factor.

NOTICE TO RECRUITERS, EMPLOYMENT AGENCIES, AND/OR VENDORS

Please note that Wawona Frozen Foods does not accept unsolicited resumes from recruiters, employment agencies, or vendors. Without a signed Recruitment Fee Agreement, Wawona Frozen Foods will not consider or agree to payment of any referral compensation or recruiter fee. If a recruiter or agency submits a resume or candidate without Wawona Frozen Foods' authorization, Wawona Frozen Foods is without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Wawona Frozen Foods. Verbal commitments from any Wawona Frozen Food employees will not be considered binding terms. This applies to all Wawona Frozen Foods locations and offices. It is the responsibility of all third-party recruiters and vendors to know this policy.