Procurement Specialist

CoreSite is a leading colocation data center company providing the space, power, cooling and connectivity that businesses rely on to operate and grow. Our data centers bring dozens of organizations together under one roof, supporting the technology and services that keep our world connected. Our people are at the heart of everything we do, bringing the expertise, ideas and commitment that power our business and help our customers succeed. With a culture built on collaboration, ownership, and operational excellence, CoreSite is a place to make an impact. Procurement Specialist: As a member of CoreSite's Procurement Department, the Procurement Specialist will support the development and operation of new and existing data centers by processing contracts and purchase orders with third-party partners, managing indirect procurement vendors, and ensuring adherence to procurement processes and compliance best practices. Duties: Review independent contractor's agreements, purchase orders, and change orders for accuracy and completeness Review lien waivers, collaborate with contractors and vendors to ensure forms are completed to Company standards, and work closely with Accounts Payable to ensure compliance with the Company's lien waiver policy Supports the Director of Procurement with competitive bidding activities, including document preparation and analysis Manage the purchasing card ("Pcard") program, including overseeing the monthly accounting process and user management Identify issues, troubleshoot, and provide guidance to assist CoreSite Managers in ensuring timely contractor payments and equipment procurement Coordinate with Accounting, Accounts Payable, Legal, Facilities and Construction departments to resolve issues related to contracts, purchase orders, lien waivers, and import document requirements Validate and process purchase orders in the system on a timely basis Collaborate with requestors and approvers to ensure accurate entry of procured service or material information and related sales/use taxes into the purchase order system Facilitate and manage the new vendor onboarding process, including requesting W-9s, gathering vendor information, and conducting background checks Verify that all Certificate of Insurance (COI) documents from vendors meet company requirements and are up-to-date before vendor perform services at any CoreSite location Work closely with CoreSite's Tax Manager and Accounts Payable team to ensure that contractor and vendor contracts, along with related purchase orders, include the appropriate state and local tax requirements Manage the identification of Supplier Diversity designations and partner with Senior Manager of Procurement to support Supplier Diversity initiatives Promote and demonstrate behaviors consistent with CoreSite's culture and 6 Core Values Manage the procurement process for indirect spend, including but not limited to, HR, marketing, office and breakroom supplies Facilitate the vendor score card process by soliciting feedback from major stakeholders, compiling it into a digestible format for vendor presentations, and analyzing performance trends over previous years for Supplier Business Reviews Special projects as assigned Procurement Specialist (Finance) Description About CoreSite: CoreSite is a leading colocation data center company providing the space, power, cooling and connectivity that businesses rely on to operate and grow. Our data centers bring dozens of organizations together under one roof, supporting the technology and services that keep our world connected. Our people are at the heart of everything we do, bringing the expertise, ideas and commitment that power our business and help our customers succeed. With a culture built on collaboration, ownership, and operational excellence, CoreSite is a place to make an impact. Procurement Specialist: As a member of CoreSite's Procurement Department, the Procurement Specialist will support the development and operation of new and existing data centers by processing contracts and purchase orders with third-party partners, managing indirect procurement vendors, and ensuring adherence to procurement processes and compliance best practices. Duties: Review independent contractor's agreements, purchase orders, and change orders for accuracy and completeness Review lien waivers, collaborate with contractors and vendors to ensure forms are completed to Company standards, and work closely with Accounts Payable to ensure compliance with the Company's lien waiver policy Supports the Director of Procurement with competitive bidding activities, including document preparation and analysis Manage the purchasing card ("Pcard") program, including overseeing the monthly accounting process and user management Identify issues, troubleshoot, and provide guidance to assist CoreSite Managers in ensuring timely contractor payments and equipment procurement Coordinate with Accounting, Accounts Payable, Legal, Facilities and Construction departments to resolve issues related to contracts, purchase orders, lien waivers, and import document requirements Validate and process purchase orders in the system on a timely basis Collaborate with requestors and approvers to ensure accurate entry of procured service or material information and related sales/use taxes into the purchase order system Facilitate and manage the new vendor onboarding process, including requesting W-9s, gathering vendor information, and conducting background checks Verify that all Certificate of Insurance (COI) documents from vendors meet company requirements and are up-to-date before vendor perform services at any CoreSite location Work closely with CoreSite's Tax Manager and Accounts Payable team to ensure that contractor and vendor contracts, along with related purchase orders, include the appropriate state and local tax requirements Manage the identification of Supplier Diversity designations and partner with Senior Manager of Procurement to support Supplier Diversity initiatives Promote and demonstrate behaviors consistent with CoreSite's culture and 6 Core Values Manage the procurement process for indirect spend, including but not limited to, HR, marketing, office and breakroom supplies Facilitate the vendor score card process by soliciting feedback from major stakeholders, compiling it into a digestible format for vendor presentations, and analyzing performance trends over previous years for Supplier Business Reviews Special projects as assigned Knowledge, Skills & Abilities: Hands-on, self-starter who is disciplined and detail orientated, with the ability to work independently as well as in a team setting, who can consistently deliver highly accurate and timely work Excellent listening, written, verbal, organizational and interpersonal skills Ability to quickly learn systems like ERP systems (e.g. JDEdwards, Oracle, MRI) High degree of proficiency with Microsoft Office software (Excel and Word) Demonstrates a strong work ethic and accountability for meeting deadlines Ability to work in a fast paced and evolving business environment Education/Experience: 2 - 5 years' experience as Contract/Procurement Administrator preferred Bachelor's degree in related field preferred Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to handle or feel objects, reach with hands and arms, climb stairs, balance, stoop, kneel, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds. Compensation: Compensation for this role includes a base salary between $70,700.00 - $79,000.00. This role is also eligible for an annual bonus and equity, based upon individual and company performance. Job Post Timeline: This position is expected to be posted through October 31, 2026. Benefits: Not only does CoreSite have a fun, team-focused work environment, but we also offer great benefits to all employees regularly scheduled to work more than 20 hours a week! Medical coverage starting day one, plus dental, vision, telemedicine, HSA/FSA options. 401(k) with a 5% company match, plus bonus and equity opportunities. Employee Stock Purchase Plan (ESPP). Starting 16 days of PTO, 11 paid company holidays, floating holidays and additional paid time for volunteering, family care, parental leave and other life events. Free parking or public transportation support. Additional Perks: Up to $800 annually in wellness reimbursements and up to $450 in wellness incentives. $100 monthly technology stipend. Up to $5,250 annually in educational reimbursement plus LinkedIn Learning. Up to $5,000 annually in charitable donation matching. Financial coaching and student loan support. Family planning, mental health, and caregiving support. Pet insurance, employee discounts and cash back offers. General Statements: Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Please note that all offers of employment are contingent upon the successful completion of a background check and, where permitted by law, a 5-panel drug test conducted after the offer letter is signed, which will screen for THC, opiates, PCP, cocaine, and amphetamines. Thank you for your understanding and cooperation. Applicant Privacy Notice: CoreSite is committed to protecting the privacy and security of personal information submitted by applicants. The California Consumer Privacy Act (CCPA) requires us to provide you information about our personal information handling practices. As a result, we're providing this Privacy Notice that describes how we collect, use, share, and update personal information from individuals who wish to be considered for employment with CoreSite. To read the Applicant Privacy Notice, please go to . Unauthorized reproduction or distribution of this job posting on external sites is prohibited without prior written consent from CoreSite. We are not responsible for any postings or offers not originating from our official channels or approved partners. #J-18808-Ljbffr CoreSite, LLC in