Administrative Associate - Juvenile Court

Administrative Support

The purpose of this job is to provide administrative and customer service support to meet the needs of the department and the general public.

Responsibilities

Department: Juvenile Court

Pay Grade: 65, Non-Exempt

Starting hourly rate: $20.54

Minimum Experience:

• One (1) year of administrative/general office or related experience.

Minimum Education:

• High School diploma or equivalent.

Certifications, Licenses:

• Must have dependable transportation.
• A pre-employment criminal background check is required.

The following duties are normal for this position. However, they are not to be construed as exclusive or allinclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Provides customer service to internal and external customers; greets, receives, and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail.
• Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
• Maintains vendor databases and makes contact when needed.
• Inventories and stocks operational supplies.
• Provides backup assistance to other department personnel as needed.
• Collects data to complete monthly, quarterly, and yearly reports to be sent to the Department of Children's Services, the Tennessee Commission on Children and Youth and the Administrative Office of the Courts.
• Collects data for the jail and juvenile detention meetings.
• Responsible for intake setup, which also includes speaking to all the families on the process and requirements of an intake on a new petition.
• Other duties as assigned.

This position has no fiscal responsibilities.

Represents the Department and County to other County staff and members of the public.

Provides quality customer service to individuals needing directions or assistance.

Demonstrates the organization's Core Values and adherence to the Ethics policy.

Works under general supervision on some office assignments but works independently performing recurring duties in accordance with established procedures. This position has no supervisory responsibilities.

Qualifications

JOB QUALIFICATIONS KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Administrative policies and procedures of the County.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Current office practices and procedures.
• Computer software consistent for this position.

Skill in:

• Analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
• Organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Applying judgment and discretion in resolving problems and interpreting policies and regulations.

Ability to:

• Perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Establish and maintain accurate records of assigned activities and operations.
• Interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Perform mathematical calculations required of this position.
• Communicate clearly and concisely, both orally and in writing.
• Analyze facts and to exercise sound judgment in arriving at conclusions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain confidentiality and discretion regarding business-related files, reports, and conversations, within State and Federal statutes.
• Work the allocated hours of the position.

Work is performed in a typical indoor office setting; and is mostly sedentary with periods of mobility and light physical activity. The noise level in the work environment is usually moderate. Level of responsibility subjects the incumbent to moderate stress due to interruptions.

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching, or crawling and reaching with hands and arms.

Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus. Will spend a large amount of time viewing a computer screen.

Vocal communication and normal hearing are required for expressing or exchanging ideas by means of the spoken word.

Acceptable verbal and conversation skills to effectively communicate with others via the phone, at meetings and to greet and assist visitors.

Work requires preparing and analyzing written or computer data and observing general surroundings and activities.

Work is primarily in an office setting.

Use and normal maintenance of office machines, (copier, computer, printer, etc.).

Frequent use of phone handset and repetitive use of hand & fingers to operate office equipment, use computer keyboard & computer mouse and to perform other office tasks.

Ability to recognize occupational hazards in work activities and take safety precautions.

Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities.

The intent of this position description is to provide a representative summary of duties and responsibilities that will be required of positions given this title and is not a declaration of the specific duties and responsibilities of any particular position. Employees may also be assigned job-related tasks other than those specifically presented in this description.

Montgomery County is an Equal Opportunity Employer and complies with the requirements of the Civil Rights Act of 1966 (Section 1981) and 1964 (Title VI, VII,) Americans with Disabilities Act (ADA), Rehabilitation Act of 1973, Age Discrimination in Employment Act (ADEA), Equal Pay Act (EPA) and the Uniformed Services Employment and Re-employment Rights Act (USERRA).

About Us

Montgomery County, Tennessee, is home to Clarksville, the state's fifth-largest city. Located just 40 miles from Nashville and within a day's drive of most major U.S. cities. The area offers a vibrant mix of history, innovation, and outdoor recreation with over 30 parks and trails like the scenic Clarksville Greenway. Regularly named one of Money Magazine's, "Best Places to Live," the community features a low cost of living, a growing downtown, and strong environmental initiatives, including new solar farms. Home to Fort Campbell, Austin Peay State University, and major employers like Google, LG, Hankook, and Amazon, Montgomery County is a hub of opportunity. The County Government operates 40+ departments and offers excellent benefits, including TCRS retirement plans. Join us and see why Montgomery County is a top choice for living and working in Middle Tennessee.

Job Info

• Job Identification 299
• Job Category Administrative Support
• Posting Date 0