Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for the full accounts receivable cycle, ensuring timely, accurate invoicing and collection activities that support cash flow and strong customer relationships. This role requires advanced analytical skills, deep knowledge of accounts receivable best practices and the ability to collaborate across departments to resolve complex issues and improve financial processes.

Education:

High School Diploma, required

Experience:

• Minimum of three years of experience in a similar position.
• Strong attention to detail to ensure accuracy and recognize errors
• Understanding of the general ledger and chart of accounts
• Critical thinking, analytical and problem-solving skills.
• Knowledge and experience with creating and manipulating spreadsheets
• Effective follow-up and multi-tasking skills.
• Demonstrated teamwork skills.
• Strong ability to integrate and communicate effectively, orally and in writing, with all levels of the organization. Able to write business correspondence and memos.
• Experience with MS Office.
• Basic understanding of accounting software and report builders; knowledge of Great Plains is a plus.
• Must be able to appropriately handle confidential information.

Essential Functions

• Export billing data from Boss software and produce accurate, detailed, monthly invoices in accordance with our client contracts.
• Create weekly customer billings for catering and other special events.
• Create and maintain all cash receipts in Great Plains, including miscellaneous deposits and cash application of receivables.
• Facilitate payment of invoices due from clients by sending reminders and contacting clients when payment has not been received by date due.
• Continuously review the AR aging report to identify overdue accounts and take necessary steps to resolve, maintaining detailed documentation of all interactions and actions taken.
• Partner with school district liaisons, operations management and finance teams to ensure billing accuracy and resolve account discrepancies.
• Audit all labor reimbursement forms for approvals and accuracy. Set up the positions in BOSS and ensure monthly invoicing of labor reimbursement is completed and accurate.
• Assist with the preparation of month-end billing accruals.
• Support team in gathering documentation and responding to audit requests.
• Gain an understanding of all accounting systems and how they impact financial data, including Great Plains, Prophix, Emburse expenses reporting, Boss and ADP.
• Maintain and improve AR policies, procedures, and internal controls.
• Engage with customers in a professional, courteous and respectful manner to build and maintain positive relationships.