Financial Operations Specialist

Financial Operations Specialist

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Crossland College of Technology that is responsible for processing financial transactions, accounting, and administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Dean's Office.

Duties and Responsibilities

Financial Transactions and Accounting 50%

• Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility
• Prepares and maintains various records for a variety of separate accounts within the area of responsibility
• Prepares monthly and quarterly budget reports
• Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations
• Monitors and reconciles 60-70 different procurement card accounts
• Sorts all invoices and gets proper approval to be paid from various accounts
• Processes travel for all staff and students within the area of responsibility
• Tracks all income and expenditures and ensures deposits are made according to PSU policy
• Processes customer payments and reconciles transactions for two-year automotive service center
• Works with CCOT centers and managers to process contracts for non-PSU employees
• Processes A/P invoicing for the use of CCOT vehicle fleet
• Monitors and tracks scholarship expenditures

Administrative Support 35%

• Acts as direct contact for the Business Center within the Crossland College of Technology
• Acts as the point of contact for Automotive Service Center customers
• Collects, organizes, and composes correspondence; answers phone, responds to email, forwards messages, and schedules and confirms appointments
• Maintains confidentiality of records
• Assists CCOT students with purchasing items required for senior projects
• Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
• Knows and understands functions of the office and general policies and guidelines of the university

Supervision 10%

• Hires, trains, and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties
• Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace

Other 5%

• Serves on committees as directed
• Performs any other related duties as required or assigned

Education and Experience

Required Education and Experience - Time of Hire

• High school diploma or equivalent
• Three years' experience in an office or administrative setting

Preferred Education and Experience

• Bachelor's Degree

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.

Salary Range: $17.66 hourly, Commensurate with Experience

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday Friday, occasional weekends as needed, 8:00 AM 4:30 PM, occasional evenings as needed

Application Documents Required*:

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References

*Consolidate into two documents to upload.

Open Until Filled with a first consideration date of July 23rd, 2026.

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.