Executive Administrative Specialist, Commercial

Executive Administrative Specialist, Commercial

Job Category: Trial Administration Requisition Number: EXECU001872

Posted: June 15, 2026

Full-Time

On-site

Rivercenter Covington, KY

Description

What You'll Do:

Client & External Engagement Support

• Support bid defenses planning logistics and track BDM travel
• Assist with coordination with clients and provide administrative support for client meetings occurring at RiverCenter

Sales Onboarding

• Manage the organization of onboarding new team members into the department including identifying training needs for each individual and tracking completion
• Support BD sales leadership in developing and maintaining content and training for the sales team
• Support BD sales leadership in maintaining and developing new hire onboarding materials

Meeting Management and Departmental Organization

• Manage BD sales leadership meeting calendars including prioritizing and scheduling meetings with internal and external stakeholders
• Lead organization of department wide meetings including quarterly BD sales meetings, weekly BD management meeting, and all other commercial wide meetings in collaboration with BD Sales and Operations leadership including capturing and distributing key meeting deliverables
• Assist with the organization/administrative support of conferences and related expenses
• Assist with meeting exhibit planning
• Lead department wide organization and tracking and overall SharePoint organization

Expense & Travel Management

• Oversee compliance with expense management processes for the sales organization, including reviewing and approving all incurred expenses within prescribed timelines
• Coordinate with Global Travel department and prepare travel arrangements for members of the Commercial team
• Track commercial spend broadly against budget across key categories

What You'll Bring:

• 5 years administrative experience supporting sales teams
• Able to effectively interact with clients, vendors and employees
• Advanced MS Office skills
• High School Diploma

Why CTI?

• We support career progression 25% of our global staff is promoted annually and we have a structured mentoring program to provide the support you need to move forward
• We value education and training We provide tuition reimbursement, partner with universities and colleges to create programs in our field, and have a dedicated training department
• We value our people - We have never had a layoff in our 20-year history, support a work-life balance with flexible schedules, and have provided cash bonuses every year for the past decade
• Our culture is unparalleled Click here to learn more about "The CTI Way"
• We think globally and act locally We have a global philanthropic program supporting our team's efforts to improve their local communities (Click here to learn more about our "CTI Cares" program)

Important Note In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an @ctifacts.com email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website ( or from our verified LinkedIn page. Please Note

• We will never communicate with you via Microsoft Teams or text message
• We will never ask for your bank account information at any point during the recruitment process

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.