Facilities and Maintenance Coordinator

Job Details: Job Location: New Haven, CT 06511 | Position Type: Full Time | Education Level: High School | Salary Range: $55,000 - $78,000 | Travel: Up to 50% | Shift: Day | Category: Facilities EMPLOYER INFORMATION Clifford Beers Community Care Center (CBCCC) is a mental health clinic serving children and families. Our mission is to provide integrated services addressing mental, physical, and social determinants in order to improve health, resiliency and quality of life for children, families and communities. PURPOSE Under the direction of the Vice President of Business Operations, the Facilities and Maintenance Coordinator supports the day-to-day maintenance, repair, and operational needs of all CBCCC locations. This role is responsible for ensuring facilities are safe, functional, clean, and compliant with applicable standards and regulations. The coordinator performs routine building maintenance, coordinates service requests, assists with vendor and contractor oversight, and supports responsive communication with landlords, property management companies, and tenants regarding facility concerns and repairs. This position plays an important role in maintaining a safe and welcoming environment for staff, clients, and visitors. KEY RESPONSIBILITIES Manage routine building maintenance and perform minor repairs including plumbing, electrical, painting, carpentry, furniture assembly, cleaning, and general facility upkeep. Respond promptly to facility-related requests, maintenance issues, and work orders across all CBCCC locations. Coordinate directly with landlords, property management companies, vendors, contractors, and tenants regarding maintenance concerns, repairs, inspections, and building access. Maintain safe, functional, and compliant facility environments through ongoing monitoring and corrective action. Maintain facility work orders, preventive maintenance schedules, maintenance logs, and related documentation. Monitor and maintain lighting, HVAC systems, utilities, safety equipment, appliances, security systems, and office equipment functionality. Coordinate contractor and vendor access and oversee completion of facility-related services and repairs. Maintain compliance readiness for licensing, credentialing, Joint Commission, OSHA, and other regulatory requirements related to facility operations. Coordinate and facilitate office moves, furniture setup, storage organization, and workspace preparation. Maintain inventory of maintenance supplies, tools, equipment, and related facility materials. Perform and coordinate seasonal exterior maintenance activities including lawn care, landscaping, snow and ice preparation, debris removal, and general grounds upkeep at all CBCCC locations. Coordinate facility-related environmental, pest control, maintenance, and renovation activities across multiple locations. Perform routine inspections, identify issues requiring escalation, support minor corrective actions, and coordinate third‑party vendors for specialized services including pest management, mold remediation, and construction projects. Maintain and implement emergency management protocols including supporting evacuation procedures, business continuity efforts, emergency vendor coordination, and maintaining readiness of facility-related emergency equipment and documentation. Respond to urgent and emergency facility situations as needed. Other duties as assigned. TRAVEL This role requires regular travel throughout the Greater New Haven area. ENVIRONMENTAL CONDITIONS Indoors and outdoors, including environmentally controlled office settings and facility maintenance environments. COMPETENCIES Diversity and Inclusion – Foster an environment in which all members of the CBCCC community, from staff to partners and clients, are treated equitably and are able to contribute fully and meaningfully to the mission of CBCCC. Employees must: treat others with respect; practice cultural humility; elicit and welcome different points of view. Integrity – Act ethically with honesty and consistency regardless of the situation. Employees must be accountable for their own actions, make decisions based on what is best for families and employees, build and maintain trust, and uphold honesty in all actions. Excellence – Commit to delivering outstanding practices in managing the organization, service delivery, and collaboration with partners. Employees must utilize data and research to provide the highest quality of care, regularly participate in professional development, and promote continuous quality assessment and improvement. Communication – The ability to express oneself clearly and professionally both in writing and conversation. Oral: speak clearly, express ideas concisely, summarize or paraphrase. Written: write clear sentences, tailor style to audience, remain respectful and tactful. AAP STATEMENT Clifford Beers Community Care Center (CBCCC) is an Equal Opportunity Employer. We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply to all of our job openings. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, Sexual Orientation, and Gender Identity or Expression, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. QUALIFICATIONS Education: High school diploma or equivalent required. Technical or trade school certification preferred. Experience: Minimum of 3 years of experience in facilities maintenance, building operations, property maintenance, or related field preferred; experience working in healthcare, clinic, or multi‑site facilities environments preferred; experience supporting Joint Commission or regulatory compliance requirements preferred. Licensure: Valid driver’s license and reliable transportation required. SKILLS General building maintenance and repair knowledge. Ability to perform light maintenance duties independently. Basic knowledge of plumbing, electrical, HVAC, and carpentry systems. Ability to prioritize and respond to facility issues in a timely manner. Strong customer service and tenant responsiveness skills. Ability to coordinate with vendors, contractors, and property management teams. Basic computer skills including email, Excel, and work order tracking systems. Ability to work independently and manage multiple priorities. Ability to work a flexible schedule when operationally necessary. REQUIREMENTS Valid driver’s license and reliable transportation. Ability to travel regularly between CBCCC locations. PHYSICAL ABILITIES 10% repetitive motions. 20% sitting. 50% walking, bending, standing, stooping, crouching, or kneeling. 20% using hands to type, write, or use controls. Must be able to lift up to 50 pounds with or without assistance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr