Office Manager/Legal Administrative Assistant

Hall, Render, Killian, Heath & Lyman, P.C., the nation’s largest law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced full-time Office Manager/Legal Administrative Assistant. The Office Manager/Legal Administrative Assistant plays a central role in overseeing the daily administrative operations of a law firm in our St. Louis office, ensuring efficiency, compliance, and a professional work environment. This role supervises administrative staff, supports attorneys and staff, manages office resources, and helps maintain high standards of client service. Key Roles and Responsibilities Office Operations Management Oversee day-to-day office activities to ensure smooth workflow Develop and implement office policies and procedures Coordinate office layout, supplies, and equipment maintenance Monitor and control office expenses and budgets Evaluate current office needs and recommend staffing and resource solutions Oversee planning and execution of firmwide events and programs Staff Supervision Supervise administrative staff, including Legal Administrative Assistants (LAAs), interns and other staff Balance staff workloads to ensure optimum productivity and timely deliverables Manage staff schedules, orientations, timekeeping, and performance evaluations Ensure compliance with employment laws and firm policies Ensure professional, confidential and courteous client interactions at all touchpoints Compliance & Risk Management Ensure the firm adheres to legal, ethical, and regulatory requirements Maintain records in accordance with legal standards and retention policies Facilities & Resource Management Manage office space, leases, and facility maintenance Ensure workplace safety and compliance with health regulations Maintain inventory of office supplies Work closely with Building Management on parking, security, maintenance, etc. Coordinate with IT providers to maintain systems and troubleshoot issues Train staff on new technologies and software updates Strategic & Executive Support Assist firm leadership with operational planning and process improvements Prepare reports, presentations, and performance metrics Identify opportunities to improve efficiency and reduce costsPlan and execute office events, meetings, and employee engagement activities Primary Competencies Detail-oriented with strong organizational and time management skills High level of discretion and confidentiality with the ability to make timely decisions Excellent interpersonal, written and verbal communication skills Confidence and finesse in interacting directly with attorneys, clients and other stakeholders Reputation as a motivating leader who mentors and is a resource in solving problems Ability to work in a fast-paced, deadline-driven environment Alignment with Hall Render’s Core Values (Excellence in the Whole Person, Caring Relationships, Diversity, Inclusion, Respect, and Integrity) Knowledge, Skills, Experience & Education Bachelor’s degree in business administration, legal studies, or related field (preferred) 5+ years of administrative or office management experience, preferably in a law firm Proficiency in legal software and Microsoft Office Suite Strong knowledge of legal terminology, court procedures, and document management Proficiency in Microsoft Office and legal research tools Excellent administrative, writing, grammar and proofreading skills Schedule/Location Monday to Friday; flexibility in schedule and core hour Travel and Physical Requirements Limited travel Prolonged periods of sitting at a desk and working on a computer Frequent use of hands and fingers for typing, writing, and operating office equipment Occasional standing, walking, bending, and reaching Ability to lift and carry up to 10–15 pounds (e.g., files, documents, office supplies) Visual acuity to read screens, review documents, and analyze detailed information Ability to communicate effectively via phone, video, and in person NOTE: This job description covers essential job duties and requirements are not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm. #J-18808-Ljbffr Hall Render